Administrative Clerk x4

Job Description

On the Dot Supply Chain Management (Pty) Ltd, a division of Novus Holdings, seeks to appoint 4 diligent Admin Clerks in the Operations Department. This position is based in Durban, KZN. The successful incumbent will report into the Branch Manager.

Key responsibilities:

(The primary tasks, functions and deliverables of the role)

1. The main duties include:

• Entering data accurately into the system.
• Verifying the accuracy of documents (Invoices, PODs, Collection notes, Claims).
• Organizing and maintaining documents per cycle.
• Knowing SAP and SCM.
• Claims Request – Providing feedback on Debtors Request.

• Set Clear, Measurable Goals.

• Data Accuracy:
  Ensure 99% accuracy in data entry.
• Data Entry Speed:
  Capturing of 10 routes per day.
• Data Organization:
  Ensure all documents are properly filed.

• Ensure Timely Reporting.

• Providing Feedback weekly for all documents outstanding.

MEASURE

• Deadlines, service levels and quality standards achieved.
• POD tracker error reports.
• Various SCM reports.
• Responsible for stock handling in distribution and related controls.
• Meet financial and cost saving project objectives as agreed to.

• Matric or equivalent.

• Previous experience in FMCG.
• Previous inventory experience.
• Retail experience;
  Media distribution.
• Previous experience in managing SLAs and external contractors.

Knowledge

• Knowledge of distribution principles.
• Knowledge of inventory management.
• Knowledge of Retail Management.
• Knowledge of operating systems/applications (SAP).
• Basic knowledge of all Microsoft applications.
• Proficiency in relevant software packages and applications (SAP, Syspro).

Skills and competencies: (The abilities that the individual needs to perform this role effectively)

• Service orientated.
• Commercial awareness.
• Disciplined Logistics operator.
• Team working skills.
• Basic admin Skills.
• Analytical ability.
• The ability to motivate others.
• Logical reasoning.
• Business and financial acumen.
• The ability to plan ahead.
• Excellent verbal communication skills.
• Excellent written communication skills.