Lease Administrator - Waterfall

We are seeking a highly organised and methodical Lease Administrator to provide comprehensive administrative support to the property management function, with a primary focus on the administration of Agreements of Lease. This role suits a detail-driven individual who is able to manage multiple processes simultaneously while maintaining accuracy and service excellence.

Key Responsibilities:

• Manage the full contract creation process for new lease agreements
• Drive the lease renewal process, ensuring renewals are initiated at least six months prior to expiry and concluded timeously
• Prepare all lease-related correspondence, including cover letters and supporting documentation
• Maintain accurate, well-structured tenant files with daily filing of all relevant documentation
• Follow up on outstanding lease documentation and securities, including sureties, guarantees, addendums, resolutions, FICA documents, keys and defect lists
• Capture and maintain lease data on the MDA Property system, ensuring data integrity at all times
• Assist with annual rates adjustments and turnover rental calculations as required
• Liaise with internal stakeholders to resolve tenant queries efficiently

Minimum Requirements:

• Matric
• Minimum 3 years’ relevant administrative experience, including direct client interaction
• Experience in a property or lease administration environment advantageous
• Advanced MS Office skills
• Strong typing and administrative ability
• Experience with BIMS and contract creation/procurement systems advantageous
• Sound understanding of general business and property management principles
• Professional telephone manner and strong organisational skills

This role operates within established policies and procedures and requires a proactive individual who can deliver consistent, accurate output in a fast-paced environment driven by tenant volumes and building profile.

If you meet the above criteria and are looking for a stable, detail-focused role within property management, we would welcome your application.