Bookkeeper & Administrative Officer

Minimum Requirements:

• Education:
  
  Diploma or Degree in Accounting, Finance, Bookkeeping, or Business Administration (or equivalent work experience).
• Experience:
  
  2–4 years of proven experience in bookkeeping and office administration (experience in sports, leisure, or hospitality is an advantage).
• Software Proficiency:
  Microsoft Excel, IQ Retail would be advantageous but not required.
• Financial Acumen: solid understanding of basic accounting principles, bank reconciliations. Budget and Cashflows
• Skills:
  
  High attention to detail, strong organizational ability, and clear written/verbal communication skills.
• Attributes:
  Integrity, discretion with sensitive salary/contract data, and the flexibility to work occasional match days or weekends if required.

• Support senior management with financial reports, budget tracking, and event preparations.
• Carry out any other operational or administrative tasks as reasonably required by club management.
• Document Management:
  Maintain physical and digital filing systems for contracts, player agreements, insurance policies, and compliance documents.
• Facility & Supplier Support:
  Coordinate with utility providers, facility maintenance vendors, and office supply vendors.
• Match-Day & Operations Admin:
  Assist with administrative preparation for home matches (accreditation, ticketing admin, official documentation, and hospitality arrangements).
• General Ledger Management:
  Maintain accurate, up-to-date records of all financial transactions using accounting software.
• Accounts Payable & Receivable:
  Process supplier invoices, expense claims, player/staff reimbursements, and manage match-day cash flow or ticket sales invoicing.
• Bank Reconciliation:
  Perform daily/weekly reconciliations of all club bank accounts, merchant portals, and petty cash.
• Credit Control:
  Track outstanding receivables (sponsor ships, facility rentals, academy fees) and follow up on overdue payments.
• VAT/Tax Compliance:
  Assist in preparing periodic VAT returns and gathering documentation for annual audits.