Accounts Payable Specialist-Durham

Accounting Technician (S)

North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world-class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free.

Our wide array of summer offerings for rising fifth- through 12th-graders includes free opportunities for in-state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980.

Description of Duties:

Accounts Payable:
Manage disbursement of general fund state appropriations and receipts for the agency through automated accounts payable system. The accounts payable automated system is an integral part of the NC Financial System (NCFS). Individual must be knowledgeable of interface of other NCFS components with Accounts Payable (i.e. Purchasing, General Ledger). All Accounts Payable transactions are subject to audit by the State Auditor's Office.

Primary responsibilities include:

• Review incoming invoices for accuracy, terms of vendor, and relevant Purchase Order/Requisition information. Follow-up and resolve price discrepancies with the purchasing or requesting department.
• Acquire verification of receipt for item(s) or service(s). This verification may be a packing slip, small purchase authorization (SPA), or authorizing signature from requesting individual. Research invoice(s) without documentation to determine requester and/or destination.
• Verify payment has not already been processed and process invoices for payment via automated Accounts Payable system. Processing entails verification and/or requests for setup of vendor in centralized vendor file maintained by the Office of State Controller (OSC), preparation of accounting code sheet, attachment of necessary back up documentation, verification of available funds, data entry, and printing checks.
• Disburse payment for invoices. Position is currently disbursing approximately 330 checks per month. Follow-up on pending Purchase Orders not processed for payment. Notify the Purchasing Office of completed purchase requisition orders. Reconcile vendor statements to ensure that outstanding invoices are paid or in the process of being paid in a timely manner. Maintains master vendor files.
• Process Escheats on an annual basis according to the state escheat policy.
• Review 1099 forms before being processed by the Office of State Controller.

Travel:
Review budget authorizations for accuracy and submit for approval. Verify and process all travel reimbursements and travel advance requests. In addition, process all travel reimbursement for the Board of Trustee members.

Account Analysis:
Perform account analysis of any Accounts Payable transactions, the largest component of the General Ledger. Research information, compile data and prepare financial reports and written responses to resolve concerns of intra-agency administrators, faculty and staff with budget reports. Also perform account analysis necessary to facilitate Accounting Manager with budget/allotment functions. Interact professionally daily with outside vendors, departmental staff, students, and resolve problems and concerns, distribute financial reports, submit deposits, and maintain a high level of resourcefulness.

Student Constituent Support Services Incorporated (SCSSI) bank reconciliations:
Complete bank reconciliations monthly for SCSSI identifying and resolving any errors with the SCSSI coordinator. Process invoices for Student Activities that correlate with all receipt supported activities at NCSSM.

Auditing:
Perform internal auditing functions under the general supervision of the Accounting Manager. Tasks include, but not limited to, randomly selecting invoices, checks, and journal vouchers to audit, verifying sequentially that journal voucher and code sheets exist and are filed properly, reviewing documents for proper signatures and documentation, etc.

Other Responsibilities:

Print checks for the weekly check run, post journal entries, requisition funds for check run and other duties as assigned. Update Business Office forms annually, Prepare independent contracts for services, file invoices from weekly check run, and other duties as assigned.

Knowledge

Skills and Abilities

/Management Preferences

HIRING SALARY RANGE: $41,176 - $50,326

Hiring salary will be determined based on education, experience, equity, budget, and market considerations.

Knowledge, Skills, and Abilities:

Knowledge - Technical:
Considerable knowledge of government accounting methods, procedures, and accounting…