Accounts Payable Specialist-Durham

About NCSSM

North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world‑class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free.

Our wide array of summer offerings for rising five‑through 12th‑graders includes free opportunities for in‑state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980. For more information visit ncssm.edu.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran or national guard. If you are an individual with disabilities requiring accommodations in the application and interview process, please contact us at hr.

CLOSING DATE:
Wednesday, July 8, 2026. This position will close at 11:59 p.m. the night before the end date listed. POSITION TYPE:
Permanent, 12‑month, SHRA, FLSA Non‑exempt, 1.0 FTE. NCSSM and the Business Office foster an environment of collaboration across departments and divisions and support community‑engaged service and research. This role is eligible for a flexible, hybrid work schedule following the initial training period, reflecting our commitment to a healthy work‑life balance.

• Manage disbursement of general fund state appropriations and receipts for the agency through an automated accounts payable system.
• Review incoming invoices for accuracy, vendor terms, and relevant Purchase Order/Requisition information; follow‑up and resolve price discrepancies.
• Acquire verification of receipt for item(s) or service(s) via packing slip, SPA, or authorizing signature.
• Research invoice(s) without documentation to determine requester and/or destination.
• Verify payment has not already been processed and process invoices for payment via the automated Accounts Payable system.
• Disburse payment for invoices; follow‑up on pending Purchase Orders not processed for payment and notify the Purchasing Office of completed purchase requisition orders.
• Reconcile vendor statements to ensure that outstanding invoices are paid or in the process of being paid in a timely manner.
• Maintain master vendor files.
• Process Escheats on an annual basis according to the state escheat policy.
• Review 1099 forms before being processed by the Office of State Controller.
• Process travel reimbursements, travel advance requests, and board of trustees reimbursements.
• Perform account analysis of any Accounts Payable transactions; prepare financial reports and written responses to resolve concerns of intra‑agency administrators, faculty, and staff.
• Interact professionally daily with outside vendors, departmental staff, students, and resolve problems and concerns, distribute financial reports, submit deposits, and maintain a high level of resourcefulness.
• Complete monthly bank reconciliations for Student Constituent Support Services (SCSSI) and resolve any errors with the SCSSI coordinator.
• Process invoices for Student Activities that correlate with all receipt‑supported activities at NCSSM.
• Perform internal auditing functions under the general supervision of the Accounting Manager, including selecting invoices, checks, and journal vouchers to audit and verifying documentation.
• Print checks for the weekly check run, post journal entries, requisition funds for the check run and other duties as assigned.
• Update Business Office forms annually, prepare independent contracts for services, file invoices from weekly check run, and other duties as assigned.