Accounting Technician

Posting Details

Classification Information

Position/Classification Title
Accounting Technician

Classification Type
SHRA

Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory

Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education

• At least two-year Associate Degree in Accounting or Business or a High School diploma supplemented by post-secondary accounting courses.
• Previous experience in an office environment with Accounts Payable processing, Accounting, or Bookkeeping duties is required. Detail oriented, exercise of good judgment, initiative in expediting payments, good organizational skills, manual dexterity, computer literacy, and good interpersonal skills. Experience in communicating with vendors, the University’s departments and students.

Required License or Certification
None

Position Overview

Primary Purpose of Position
Primarily responsible for the accurate and timely processing of vendor, employee, and student payments within the constraints of internal and external accounting policies. This includes the matching of all documentation to process invoices. When required conduct the necessary research and auditing to resolve concerns raised by vendors or the University community.

Primary Function of Organizational Unit
The University Accounting Office is organized as a unit of the Division of Business and Finance with direct reporting responsibilities to the Assistant Vice Chancellor for Business and Finance/Comptroller. The University Accounting Office has the functional responsibilities for the following operations:

• General Accounting and State fund reporting
• Procurement Card Administration
• Endowment and Gift Accounting
• Capital Improvement Accounting
• Accounts Payable & University Travel Office
• Scholarship Accounting
• Tax Compliance and Reporting

The mission of the Accounting Office, is to provide an effective and efficient financial reporting and cash management/disbursement operation within the Comptroller’s Office, which supports the instructional and research mission of the University.

Work Hours
Mon - Fri 8am-5pm

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency
Knowledge - Program

Duties

• Applies a basic understanding of Accounts Payable processes, detail-orientation, judgement, and initiative to expedite payments.
• Acquires and applies knowledge of the University chart of accounts and University/State budget policies and procedures. Instructions, guides and references required in performing duties are obtained primarily from use of written materials (i.e. Policies & Procedures Manuals and software user guides), and authorized changes in procedures.
• Knows the NCDOR requirements for 4% with holdings and examines documents to make a determination as to whether a payment should be subject to with holdings.
• Maintain a procedure manual of Accounts Payable as a guide for backup assistance and updates as new products/procedures are added.
• Flexibility in learning new office product/procedure is expected.

Required Competency
Information/Records Administration

Duties

• The incumbent will have an assigned section of vendors, allocated by the alphabetical system.
• The incumbent will process the assigned section of purchase orders and direct pay for payment in a timely manner and in compliance with University and State rules and regulations, and ascertain that invoices are properly authorized and accurately reflected in the accounting records.
• The position is responsible for scanning and indexing of documents and reviewing accounts and reports.
• Obtain the necessary documentation from the vendors, including proof of delivery, and interacts with University Central Receiving Department and/or other University departments to confirm receipt of goods.
• Reviews all statements (from…