Accounting Specialist Job in Durham, NC

Accounting Specialist

Robert Half has partnered with a growing commercial construction business in Durham, North Carolina to assist them in hiring an Accounting Specialist to support their financial and administrative operations. This is a permanent position that is 100% onsite. The ideal candidate brings accounts payable and accounts receivable experience in a construction environment. Experience with Deltek is a plus. This Accounting Specialist must be able to work in a fast paced environment and possess strong follow-through, with the ability to manage both payable and receivable tasks with professionalism and care.

Responsibilities:

• Process vendor and subcontractor invoices promptly and accurately while maintaining complete supporting records.
• Coordinate invoice review and approval activities, following up with project leaders when documentation or coding details are missing.
• Organize accounting files, receipts, expense records, and related paperwork in digital and physical formats for easy access and compliance.
• Monitor subcontractor compliance documents such as W-9 forms, insurance certificates, and lien waiver information.
• Assist with weekly disbursements, reporting activities, and account tracking to support timely payments and accurate job costing.
• Investigate billing inconsistencies, reconcile account details, and resolve payment or coding issues with appropriate internal and external contacts.
• Support accounts receivable processes, including tracking incoming payments, maintaining account records, and assisting with reconciliations.
• Prepare spreadsheets, assist with payroll administration, and provide general office support to accounting and operations staff.
• Communicate professionally with vendors, subcontractors, field personnel, and team members to keep financial and administrative matters moving efficiently.