Office Operations Administrator

An established company is seeking a hands-on Office Operations Administrator. This position does not directly supervise employees. It supports leadership and branch managers by keeping payroll, reporting, recruiting, accounting support, and office processes accurate and on schedule.

Key Responsibilities

• Process payroll, timesheets, attendance records, and PTO.
• Prepare daily and weekly sales, deposit, and operational reports.
• Review reports for discrepancies and coordinate corrections.
• Work closely with accounts payable, accounts receivable, branch managers and other key departments.
• Assist employees with routine payroll, benefits, and insurance questions.
• Communicate with payroll, insurance, and benefits providers.
• Follow up with managers regarding employee reviews and administrative deadlines.
• Identify attendance or performance concerns and report them to leadership.
• Maintain organized and confidential company and employee records.
• Remain visible, approachable, and available to assist employees and departments.

Qualifications

• Three or more years of experience in office administration, payroll, business operations, HR support, or accounting support.
• Experience processing payroll and reviewing timesheets and PTO.
• Basic knowledge of accounts payable, accounts receivable, and bookkeeping.
• Proficiency with Microsoft Excel, Word, Outlook, and office software.
• Strong organizational, communication, problem-solving, and follow-up skills.
• Ability to handle confidential information and manage multiple deadlines.
• Experience with payroll or ERP systems is preferred.
• High school diploma or equivalent required; related college education is a plus.