Staff Assistant; Dean's Office Assistant), School of Law

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools.

With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

At Duke, the Dean's Office Assistant is a vital part of a collaborative and highly visible office supporting the Dean, faculty, and the broader Duke Law community. This role requires discretion, independent judgment, and the ability to handle complex and sensitive administrative tasks while representing Duke Law with professionalism and care.

• Serve as the Dean's Office liaison with Law School administrative personnel, university offices, and external agencies.
• Provide general administrative support to the Dean's Office.
• Provide backup administrative support to the Assistant to the Dean.
• Maintain files, records, reports, and correspondence.
• Greet visitors and manage traffic into the Dean's Suite.
• Answer and manage the Dean's Office telephone line.
• Manage scheduling for the Nasher Conference Room.

• Demonstrate exceptional professionalism, confidentiality, and interpersonal skills.
• Serve as a courteous, respectful, and polished first point of contact for the Dean's Office.

• Provide administrative support to key faculty committees.
• Support faculty reappointment processes.
• Assist with adjunct faculty onboarding.
• Compile information for the University Bulletin.
• Support Professional Skills Appointments hiring searches.

• Process procurement card purchases, travel, requisitions, and reimbursements.
• Verify and reconcile expenditures.
• Maintain accurate financial records.

• Assist with special projects and programs.
• Perform other duties as assigned.

• Two years of post‑secondary education in secretarial science or a related business field.

• Four years of related secretarial/clerical experience, or equivalent combination of education and experience.

• Proficiency in Microsoft Office Suite.
• Excellent interpersonal and communication skills.
• Exceptional organization and problem‑solving abilities.
• Ability to manage multiple deadlines.
• Strong attention to detail and follow‑through.
• Ability to work independently and collaboratively.

Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Total compensation includes comprehensive medical/dental programs, retirement benefits, and family‑friendly programs.

Choose Duke. Join a dynamic environment where your strengths and professionalism help advance Duke Law's mission.

Ready to Make a Difference? Apply now and help us build a stronger, smarter, and more connected future.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.