Office Manager

35 North is a full-service program and project management firm that provides consulting, construction, cost, and commissioning solutions for capital projects. Expand your career and discover opportunities with 35 North!

In this role you will be responsible for coordinating the efficient and smooth running of a small but growing professional services office, supporting needs for both internal and external customers. The successful candidate will divide their time and efforts between multiple duties, performed with only limited or no assistance, in the areas of Office Management, Finance, and Human Resources. This on-site position is not only critical to helping the office run smoothly in its current state, but also key in supporting our other departments as we continue to grow.

Office Management and Finance

• Manage front desk duties including answering phone calls and routing as needed, mail collection and distribution, receiving deliveries, greeting visitors, and facilitating meetings with their company host(s)
• Ensure conference room readiness and cleanliness
• Help organize internal meetings with clients and business partners ensuring calendar invites have been distributed and conference room space has been reserved.
• Coordinate food and beverage as well as any other supplies in support of client and internal meetings
• Coordinate on-site meals as needed
• Support internal and external company events working with various team members
• Manage all aspects of company break room including supplies purchasing and stocking, cleanliness, and maintenance as needed
• Coordinate with landlord and building facilities as needed for office repairs and maintenance ensuring functionality and overall cleanliness and order of entire office
• Maintain printer and plotter functionality by managing supplies inventory and coordinating any repairs and/or maintenance as needed
• Perform other duties such as needed such as bank deposits, special mailings, office‑supply purchases, maintenance of company contacts directory
• Provide personal assistance to Executive team
• Code and submit expense reports as needed
• Perform other related assignments as requested by Director of Finance

IT

• Set-up and maintain workstations as it relates to monitors and docking stations
• Provide final set-up steps and validation of newly configured laptops
• Assist the Director of IT with IT related items such as ordering a battery replacement, laptop migrations, and general IT troubleshooting

Human Resources

• Support new hires orientation as needed
• Assist in onboarding of new employees by helping with onboarding tasks, materials, and workstation set-up

• Experience with Accounts Payable
• Ability to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straightforward, and professional and pleasant manner
• Strong computer skills and proficiency in Microsoft 365 applications (Word, Outlook, Excel, PowerPoint)
• Strong organization skills, ability to handle multiple projects at once
• High level of accuracy, efficiency, and accountability
• Experience in a professional services industry preferred

• Prolonged periods of sitting at a desk and working at a computer
• Must be able to lift 15 pounds
• Must have own vehicle and a valid driver’s license

• 401k with 3% employer contribution
• Employer paid life insurance and long-term disability
• Full medical, dental, and vision benefits
• Paid time‑off and holidays

35 North is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules or regulations.

For more information about 35 North, visit