Administrative Assistant - Corporate Business Unit

About You

The successful candidate will be a proactive and detail-oriented professional who thrives in a fast-paced environment. You excel at providing seamless administrative support, ensuring accurate reporting, and keeping operations running smoothly. With strong organizational skills, technical proficiency in Microsoft Office Suite, and a commitment to accuracy, you are ready to be a key resource for our leadership team. Your ability to manage multiple tasks, maintain confidentiality, and communicate effectively makes you an invaluable part of the team.
This opportunity is onsite at our corporate office. We offer a flexible part-time schedule of 32-34 hours and benefits including health insurance options.

• Provide accurate, timely report creation and queries such as monthly Rolling Tonnage Report, DSM Incentive Tons Report, Rebate Report and other general reports on a monthly or quarterly basis as needed for department managers.
• Monitor and reconcile tonnage report to verify sales orders are entered into correct territory.
• Provide exceptional administrative support to the COO, NSM’s, Directors of Manufacturing, and Sales Engineers including a variety of clerical tasks such as typing, editing, copying, internal and external correspondence, faxes, bids and presentation preparation for COO and NSMs.
• Creates and maintains pricing and mailing lists for each department.
• Orders supplies and office materials including product brochures, promotional materials, holiday cards and interoffice materials.
• Responsible for incoming and outgoing mail and UPS shipments.
• Provides backup phone support in the event any department will be vacant from their phones for lunch or departmental meetings.
• Coordinates rebate programs including distribution of worksheets, related information, tracking and proposal activities.
• Calculates and maintains DSM incentive program including new account administrative activities.
• Provides Microsoft Office training, SOX compliance and travel arrangement coordination as necessary.

• 1 or more year’s related work experience
• Technical training (high school and more than one year of specialized professional secretarial or administrative assistant training)
• Intermediate to advanced skills with MS Word, Excel including the ability to train users as needed
• Overarching working expertise with Microsoft Office Suite applications
• Technical aptitude to learn new systems quickly and capably
• Reliable and consistent in work product outputs
• Good communication skills; organizational skills; time management; attention to detail and problem-solving abilities required
• Exceptional customer service skills for internal and external stakeholders

• Competitive base pay with bonus eligibility based on company performance
• Opportunity for professional growth
• Paid time off including holidays and vacation
• Excellent benefits to include medical, dental, vision, company paid life/short-term disability/long-term disability insurance, flexible spending accounts (FSA), health savings account (HSA), 401(k) with match, company paid tele-health, stock purchase plan, tuition reimbursement assistance, and Employee Assistance Plan (EAP)

These duties may be modified or changed at any time at the sole discretion of management either orally or in writing. The above statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

INSTEEL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result…