Executive Assistant

Job Overview

The Executive Assistant maintains schedules and travel, and prepares documents (word processing, spreadsheet, and presentation graphics) for HR executives. Works under general supervision. This role is set up on a hybrid schedule in our Charlotte, NC office most days each week with one remote day weekly.

• Coordinate calendars for assigned HR Managing Director(s).
• Prepare and proof correspondence, reports and other written material and prioritize work assigned to meet individual goals of the executive(s).
• Prepare detailed presentation materials to meet deadlines, while coordinating input from various departments.
• Coordinate travel arrangements for Managing Director(s) and other personnel as required.
• Schedule various in‑house and outside meetings (including luncheon meetings) as required.
• May produce expense reports for the department.
• May process invoices for payment.
• Assist with special projects, reports and activities.
• Miscellaneous duties as assigned.

• Three or more years of previous administrative experience required.
• Previous executive admin experience preferred.
• Previous administrative experience within a Financial Services institution preferred and HR a plus.
• Bachelor's degree preferred.
• Comfortable using AI. MS Word, Excel, PowerPoint preferred.
• Can clearly communicate their understanding of problems, identify problems and provide solutions.
• Customer service skills; detail‑oriented.
• Able to work independently and strong time‑management skills.
• Strong interpersonal and organizational skills.
• Able to multi‑task in a fast‑paced environment.
• Takes initiative.
• Results oriented.
• Team player.

Base Pay Range:
Emerging: $60,000
Experienced: $72,500
Expert: $85,000

Ally is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.

Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered, if not currently employed by Ally.

We are committed to working with and providing reasonable accommodation to applicants with physical or mental disabilities. For accommodation requests, email us at  Ally will not discriminate against any qualified individual who is capable of performing the essential functions of the job with or without reasonable accommodation.