Executive​/Senior Administrative Assistant - Parexel Consulting; hybrid

Make a Difference at Parexel

At Parexel, we are dedicated to improving the world’s health. We partner with biopharmaceutical innovators to bring life‑changing therapies to patients faster. Behind every successful leader is a strong operational partner—and we are seeking an Executive / Senior Administrative Assistant who thrives in a fast‑paced, globally connected environment and is driven to make an impact.

In this role, you will serve as a trusted partner to senior leadership within Parexel Consulting, enabling them to operate at their highest level by bringing structure, clarity, and efficiency to highly dynamic schedules, priorities, and workflows.

As an Executive / Senior Administrative Assistant, you will operate as a proactive, business‑minded partner providing high‑level administrative support to senior leaders. You will:

• Serve as a trusted partner to senior leaders, anticipating needs and proactively managing priorities

• Act as an extension of leadership by ensuring seamless day‑to‑day operations and enabling focus on high‑value work

• Build strong working relationships with executives, stakeholders, and cross‑functional teams

• Own complex, high‑volume executive calendars with full autonomy

• Proactively prioritize meeting requests, balancing competing demands and shifting priorities

• Review and triage inbox requests, synthesizing information and making scheduling recommendations

• Manage complex domestic and international travel arrangements, often involving multi‑stop itineraries

• Anticipate travel needs and make informed logistical decisions aligned with business priorities

• Ensure seamless execution of travel plans, including contingency planning for changes

• Bring structure and clarity to fast‑moving, often ambiguous situations

• Track deadlines, commitments, and deliverables to ensure nothing falls through the cracks

• Manage expense reporting and supporting documentation in a timely and accurate manner

• Support event and speaking engagement preparation, including coordination of logistics, materials, and deadlines

• Manage competing priorities across multiple leaders and stakeholders

• Adapt quickly to last‑minute changes, proactively resolving conflicts and rescheduling as needed

• Apply sound judgment to make decisions independently while knowing when to elevate issues

• Leverage tools such as Outlook, Teams, and expense systems (e.g., Concur) to manage workflows effectively

• Embrace new technologies, including AI‑enabled tools, to improve efficiency and streamline processes

• Identify opportunities to optimize processes and enhance team effectiveness

• 3–5+ years experience in an administrative or executive support role, ideally within a corporate, fast‑paced environment. (Prior experience will determine level of hire – Executive Administrative Assistant or Senior Administrative Assistant)

• Previous experience in the pharmaceutical/life sciences industry is a plus

• Previous experience supporting senior management or executives is required

• Proven experience managing complex executive calendars and coordinating high‑volume scheduling

• Demonstrated success supporting multiple leaders and balancing competing priorities

• Strong experience coordinating complex travel arrangements, including international logistics

• Strong written and verbal communication skills

• Excellent attention to detail and accuracy

• Exceptional organizational skills

• Problem solving and critical thinking skills

• Discretion when handling confidential information

• Proficiency with Microsoft Office (Outlook, Teams, PowerPoint) and expense management systems

• Bachelor's degree preferred, or equivalent combination of education and experience

• Proactive mindset:
  Anticipates needs and takes initiative without waiting for direction

• Ownership & accountability:
  Takes full responsibility for deliverables and outcomes

• Adaptability:
  Thrives in a dynamic, fast‑paced environment with frequent changes

• Strong judgment:
  Makes thoughtful decisions…