Senior Administrative Project Coordinator – Architecture

Senior Administrative Project Coordinator in our Raleigh Architecture studio.

• Assist the leadership with executive administrative support, and preparation of operating plans and other special reports
• Execute electronic signatory procedures for contracts, proposals, and business forms
• Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations
• Manage communications, including SharePoint site, scheduling and preparing materials for meetings
• Assist with the coordination of internal staff events
• Support employee engagement committees
• Oversee reception desk coverage and ensure back‑up for other administrative team members as needed
• Participate in monthly meetings with area leadership
• Help support Principals with administrative tasks such as: scheduling and coordinating weekly Studio Meetings, supporting Studio Design Series
• Spearhead events to support Studio Culture and manage Studio Purchase Card and incidental requisitions
• Exhibit professionalism with clients (internal and external)
• Perform other duties as needed

• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software
• Help track Construction Administration processes, subconsultant RFIs and submittal responses, and administer timely return of all correspondences to the Contractor/Owner
• Apply company quality assurance guidelines and procedures for project document management
• Work with multiple Architecture Project Managers and project teams as needed
• Act as Quality Coordinator for the two North Carolina offices (Raleigh and Charlotte), scheduling ongoing project reviews, managing documentation of said reviews, and documenting quarterly quality review checks
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities
• Produce, proofread, format, and organize a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence, and other documentation
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Facilitate subconsultant procurement process
• Assist with and help coordinate meetings and presentations
• Help support Principals with administrative tasks such as: scheduling and coordinating weekly Studio Meetings, supporting Studio Design Series
• Spearhead events to support Studio Culture and manage Studio Purchase Card and incidental requisitions
• Exhibit professionalism with clients (internal and external)
• Perform other duties as needed

• A minimum of 7 years related experience
• Previous professional experience in the Engineering, Architecture, or Construction industry in a similar capacity
• Comfortable handling confidential information
• Excellent written and verbal communication skills
• Solid interpersonal skills
• Strong time management skills and ability to prioritize
• Highly organized with exceptional attention to detail
• US Citizenship required due to client contract requirements

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee‑owned culture is a must