Business Administrator

The job holder will be matched to a job description. A sample list of possible roles that may be held is below.

• Business Administrator :
  Activity Hub
• Business Administrator :
  Business Hub
• Business Administrator :
  Employment
• Business Administrator :
  Equality
• Business Administrator :
  Resettlement Worker
• Business Administrator :
  Management Coordinator
• Business Administrator :
  Offender Management Hub
• Business Administrator :
  People Hub
• Business Administrator :
  Safer Custody
• Business Administrator :
  Safe Decent and Secure
• Business Administrator :
  Security Intelligence Collator
• Business Administrator :
  Substance Misuse and Drug Strategy
• Business Administrator : VCC Administrator
• Business Administrator :  & Banking

Job holders within this group profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description.

This is a non‑operational role which may involve contact with prisoners depending on the area of work.

This role has no line management responsibilities.

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team
• Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions onto the finance database and process requisitions for defined area of work
• Co‑ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that information is adequately shared
• Maintain and check establishment databases, manual filing systems, and logs of information, responding within agreed timescales and producing reports as required
• Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points

The duties described above are not exhaustive. The job holder is expected to accept reasonable alterations or additional tasks of a similar level that may be necessary.

• All candidates are subject to security and identity checks prior to taking up post.
• All external candidates are subject to 6 months probation.
• Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.
• Job holders must complete specific training in their speciality once they take up post.
• An ability to fulfil all spoken aspects of the role with confidence through the medium of English.

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non‑contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Hybrid Working will not suit everyone’s circumstances.

Arrangements will be discussed and agreed with the successful candidate and subject to regular review.

For nationally advertised roles, the successful candidate will be appointed to an MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on completion of pre‑employment checks.

You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment.

The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

HMPPS encourages alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can…