Executive Assistant

Job Description

We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires strong administrative expertise, exceptional attention to detail, and the ability to manage complex scheduling and logistics across domestic and international operations.

• Provide high-level administrative support to executives, including managing calendars, meetings, and daily priorities
• Coordinate and maintain complex calendar management, including scheduling across multiple time zones
• Plan, book, and manage domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries
• Serve as a point of contact between executives, internal teams, and external stakeholders
• Prepare and organize reports, presentations, and meeting materials
• Track action items and follow up to ensure deadlines are met
• Manage expense reports, invoices, and general administrative tasks
• Maintain confidentiality and handle sensitive information with discretion

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 3–5+ years of experience supporting senior executives or leadership teams
• Proven experience with complex calendar management, including prioritizing competing demands
• Demonstrated experience coordinating domestic and international travel logistics (multi-leg itineraries, time zones, visas, etc.)
• Strong organizational and time management skills with the ability to multitask
• Excellent written and verbal communication skills
• High level of professionalism and discretion Experience with project management, including tracking timelines, coordinating stakeholders, and driving deliverables
• Experience supporting C-level or VP-level executives
• Familiarity with corporate travel tools and expense platforms
• Ability to work in fast-paced, high-demand environments
• Strong problem-solving mindset and proactive approach