Executive Assistant; SNC-

Executive Assistant (SNC-109)

-109

Location:

Research Triangle Park

Program: SEE

Wage/Hr: $16.20

Hours/Week: 40 hours per week

Minimum Age: 55

This opportunity applies to applicants legally eligible to work in the United States.

Paid Health Insurance Premium for positions budgeted at 60+ hours per pay period, Accrued Vacation and Sick Leave, Paid Federal Holidays, and optional Vision and Dental Insurance available for positions budgeted at 35+ hours per pay period.

Minimum of 3 year(s) of experience in Designing Scientific Literature Review Strategic and Acquisition;
Data Extraction and Summary Demonstrated technical writing/communication skills, Demonstrated project management skills; and Proficiency in the Microsoft Office Suite OR HS/GED Degree in Library Science, Business Management, General Studies

• Experience required with Windows, MS Word, MS Excel, MS PowerPoint, Copying Machine, Multiple Phone Lines, Scanner

This individual will provide high-level, professional support to two branches in the Office of Chemical Safety and Pollution Prevention (OCSPP).

• Provide independent, high level support to the Branch Chiefs including coordinating and scheduling Branch meetings and managing calendars. Prepare for meetings by creating Excel spreadsheets, providing briefing materials, and technically edit PowerPoint presentations and other Microsoft documents when needed. Ensure specific equipment is ready for meetings. Manage travel and accommodations for meetings, conferences, transportation (airline and ground), and hotels, for the Branch Chiefs and staff.
  
  Prepare travel authorizations and vouchers in automated system 30%
• Manage conference room calendars, assisting staff in reserving rooms via email and in person. Welcomes guests and internal/external customers by greeting them in person or on the telephone and responds to inquiries. 20%
• Processing and oversight of Official Records Documents and support of Records Management Tasks (inventory and disposition). 15%
• Deals with a wide variety of situations requiring a high degree of tact, maturity and sensitivity. Ability to properly handle information/documentation containing sensitive and/or confidential data (transporting and/or copying materials related to human resources matters). 10%
• Independently determine office supply needs based on inventory of supplies and staff requests. Consolidate, run a cost comparison, and then prepare supply requests for the division for approval;
  Acts as the lead in the distribution and storage of supplies. Conduct inventory periodically. 10%
• Receive, sorts and distributes incoming mail for the office. Receive telephone calls, refer callers and visitors to the appropriate party, and provide information directly to maximum extent possible. 5%
• Information Management
  - Understands the principles of Systematics Review and assists Division Technical Teams (Tech Teams) in conducting literature searches for data and research studies using criteria provided by Technical Teams. Assists Assessment Leads (and their respective team members) in creating/updating reference lists for Toxic Substances Control Act (TSCA) Work Plan Chemical Assessment documents using Endnote (or similar software.) Assists the Branches in maintaining web presence (internal and external) by uploading information to Division Share Point site;
  
  gathers data/documents from staff for updating the Divisions? presence on external websites. Knowledge of library science preferred. 5%
• Miscellaneous
  - Conducts research and gathers data and materials for special projects initiated by the Health and Effects Division?s and the Risk Assessment Division?s Immediate Offices. 5%

• Agency mandated training online meeting on an as requested basis i.e., IT Security Training and Records Management Training
• Physical requirements:
  
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.