Division III Administrative Specialist

## Division III Administrative Specialist Apply locations:
Forsyth County, NCtime type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
July 8, 2026 (5 days left to apply) job requisition :
JR-118021
** Agency
* * Adult Correction
** Division
* * COO - Community Supervision
** Job Classification Title
** Administrative Specialist I (S)
** Position Number
**** Grade
* * NC08
* * About Us
** The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!
** Description of Work
** The primary purpose of the Division Administrative Specialist (Administrative Specialist I) within DAC’s Division of Community Supervision (DCS), is to provide administrative support to the Judicial Division Director (JDD). This includes but not limited to duties involving office operations, personnel, public and staff relations and inquiries, composing letters, drafting memos, generating reports and tracking data.
The Division of Community Supervision provides probation, parole and post-release supervision for individuals returning to their communities after serving their sentences. More than 2,000 probation/parole officers serve across the state, with offices in every county, supervising more than 80,000 individuals living in North Carolina communities.
The employee in this role will maintain frequent communication with DCS staff through electronic, telephone, and in-person interactions, collecting and sharing information on behalf of the JDD. The position will also involve responding to inquiries from the public and routing calls or requests to the appropriate individual or department.
Job responsibilities include but are not limited to the following:

• Schedule appointments and maintain a calendar for the Judicial Division Director and Assistant Division Director, coordinate meetings and interviews    
• Prepare and distribute materials for meetings, transcribe, disseminate, and maintain minutes at Judicial Division-level meetings   
• Generate, track, and maintain various reports for the Judicial Division, which involves compilation of data from the Judicial District offices and others   
• Open, distribute, and process all incoming and outgoing mail   
• Serve as the site security administrator for area within purview (Judicial Division, and assist when Judicial Districts AS1 positions are vacant)   
• Work closely with JDD in maintaining investigation files, which requires confidentiality and strict adherence to policy and deadlines    
• Perform personnel administration functions, including onboarding support for new employees by coordinating system access, maintaining personnel and investigation databases, corresponding with applicants, preparing and distributing personnel-related correspondence, managing personnel files, assisting with disciplinary and investigative documentation, maintaining OSHA logs, Safety Inspection forms, and supporting time administration activities through FIORI (SAP/GUI)   
• Assist with performing clerical responsibilities in the fiscal area as needed, which may include processing procurement and purchasing transactions, reconciling Purchase Card receipts, maintaining financial and inventory records, preparing vendor payment documentation, tracking office and ammunition inventory, and supporting administrative operations through accurate recordkeeping, equipment oversight, and compliance with established procedures    Confidentiality, discretion, professionalism, timeliness, accuracy, attention to detail  are key skills needed to be successful in this role.
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