Program Communications Assistant, Hart Leadership Program

The Program and Communications Assistant supports undergraduate experiential learning programs and handles communications tasks for the Hart Leadership Program.

• Update, distribute, collect, and track student forms and surveys for experiential learning programs
• Maintain records for experiential learning programs, including downloading summer assignments, routinely updating shared spreadsheets and databases with student and alumni information, and maintaining campus and community contact lists
• Create student assignment calendars for summer field placements and track submission of written reflections and other program-related assignments
• Assist with recruitment and selection administration and student onboarding for experiential learning programs
• Assist in preparing application packets for program selection committees
• Assist in scheduling program meetings and student interviews
• Make travel/housing arrangements for students participating in the Laidlaw Scholars Program and other programs as needed
• Propose, plan, and facilitate events for past program participants (both students and Duke alumni) to stay engaged with Hart Leadership
• Provide logistical assistance with program-related events like information sessions, student retreats, selection meetings, orientations, and research symposia
• Ensure Hart Leadership Program is registered for and represented at relevant campus fairs
• Provide limited course administration support for HLP courses, including distributing and tracking course permission numbers for gateway/capstone courses
• Update, distribute, and collect program evaluation surveys
• Provide administrative support for Davis Projects for Peace
• Other administrative tasks as assigned

• Design, create, and distribute print and digital assets for program recruitment, course promotion, and unit-wide communications
• Maintain primary responsibility for the Hart Leadership Program's social media accounts, ensuring consistent, engaging, and brand-aligned content along a set editorial calendar in consultation with HLP director and staff
• Write news stories and develop content for the Hart Leadership website, including student and community partner profiles, research updates, and other relevant programmatic content
• Regularly update website copy and images to reflect current programmatic information, maintain program cohort pages, and maintain online events calendar
• Coordinate, design and publish the monthly HLP newsletter during the academic year, including planning content, ensuring audience lists, and managing occasional e-blasts for announcements and deadlines
• Identify and pursue opportunities to share HLP stories in other venues at and beyond Duke
• Attend Duke and Sanford Communicators meetings as HLP representative
• Coordinate media for all HLP events
• Design and produce program brochures, annual reports, program directories, and other print assets
• Ensure all communications adhere to the Duke, Sanford, and HLP brand/style guides

• Minimum: four years of clerical or research experience with strong administrative, office management, communications, and research practices
• Bachelor's degree in a related field may substitute for education and experience requirement
• At least two years of experience in program administration and/or communications
• Excellent writing and editing skills with demonstrated attention to detail
• Experience creating digital and print communications, including graphic design
• Proficiency in social media management and website platforms (e.g., Word Press)
• Strong organizational and logistics coordination skills with ability to manage multiple projects simultaneously
• Demonstrated ability to work collaboratively in a team environment while also working independently
• Exceptional professionalism in written and verbal communication
• Experience using tools such as Microsoft Office Suite, Google Workspace, Canva, and database systems
• Ability to meet deadlines, manage competing priorities, and maintain consistent workflow
• Interest in civic engagement, leadership development, or higher education programming
• Demonstrated initiative, creativity, and problem-solving mindset

Anticipated Pay Range: USD $19.80 to $30.63 per year.

Benefits:
Duke provides comprehensive medical and dental care, generous retirement benefits, and a wide array of family-friendly and cultural programs. Learn more at (Use the "Apply for this Job" box below)..

Equal Opportunity

Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy-related conditions), sexual orientation, or military status.

Essential Physical

Job Functions:

Certain jobs at Duke University may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodations can be…