Administrative Specialist

## Administrative Specialist Apply remote type:
Hybrid locations:
Durham County, NCtime type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
July 11, 2026 (4 days left to apply) job requisition :
JR-119245
** Agency
* * Dept of Health and Human Services
** Division
* * Public Health
** Job Classification Title
** Administrative Specialist I (S)
** Position Number
**** Grade
* * NC08
* * About Us
** The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
** Description of Work
** The Administrative Specialist provides specialized administrative and fiscal support for the Cancer Prevention and Control Branch within the Division of Public Health. It performs financial processing, procurement coordination, and expenditure tracking to ensure proper allocation and compliance of State and Federal funds in accordance with North Carolina Administrative Code and CDC Cooperative Agreements.
This role supports the Cancer Prevention and Control Branch leadership and staff by managing accounts payable, travel and conference documentation, inventory processes, and related operational tasks. Work requires applying program‐specific knowledge to maintain accurate records, reconcile financial transactions, and ensure timely completion of administrative workflows.
Key

Duties Include:

- Process and reconcile invoices for the Cancer Prevention and Control Branch, ensuring compliance with State and Federal funding requirements.
- Monitor program spending, prepare tracking logs, and support monthly review of expenditures in systems such as Aid to County and Smartsheet.
- Serve as the Branch Purchasing Officer by coordinating purchase requests, completing procurement transactions, and overseeing P‐card and E‐procurement activities.
- Track and process Contract Expenditure Reports (CERs), maintaining accurate fiscal documentation for grant‐related activities.
- Prepare, route, and track travel authorizations, conference approvals, sponsor ships, and staff travel reimbursements.
- Maintain internal tracking systems, databases, and resource materials to monitor approvals, document flow, and staff updates.
- Manage fixed asset responsibilities, including data entry, tagging requests, supply inventory, and annual equipment and supply audits.
- Participate in year‐end closeout activities by compiling inventory documentation, researching pricing, and preparing required financial reports.
- Support Branch operations through calendar scheduling, conference room coordination, and record retention of grants, CERs, contracts, and travel documentation.
- Provide backup support for meeting correspondence and updates to program databases such as the screening provider database.
** Knowledge

Skills and Abilities

/Management Preferences**##
*** Salary Grade Range: $39,244.00 - $68,679.00***##
*** Recruitment Range: $39,244.00 - $51,645.00
**** Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.
The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:
** Demonstrated experience performing budgeting, grant accounting, expenditure tracking, and fiscal compliance tasks for State and Federal programs.
* Skilled in providing financial and administrative support through procurement processing, report preparation, inventory maintenance, and logistics coordination, with consistent accuracy in multi‐step workflows.
* Proficient in processing travel authorizations, conference approvals, and reimbursements using organized tracking systems to maintain real‐time documentation status for staff.
* Intermediate‐level proficiency with the North Carolina Financial System (NCFS) for reviewing…