Administrative Assistant; Part time - Wayne, MI

Job Title

Administrative Assistant – Part time

Administration

No reports to; reports to Managing Director

Mid-Afternoon to Evening Shift. Must be open to working occasional Saturdays as needed.

The Administrative Assistant will report directly to the Managing Director and provide administrative support by performing clerical functions.

• Answer phone calls and greet visitors – direct to appropriate parties or take messages.
• Maintain the Admissions Control log, distribute admissions leads, verify online lead data, and enter prospect information into Campus Vue.
• Prepare all mail acceptance letters following weekly Admissions Committee Meetings.
• Ensure all information is ready for New Student Orientation, including mailing orientation letters, orientation packets, sign‑in sheets, and name tags.
• Enter new enrollments into Campus Vue and create files for new students; maintain all academic files.
• Monitor and enter student attendance in Campus Vue and communicate with the Managing Director and/or Lead Instructor about attendance issues.
• Receive all payments, application fees, and financial aid checks, and provide receipts.
• Enter grades and gather necessary modular documentation.
• Post graduates in Campus Vue and close student files upon graduation, course completion, and/or termination.
• Document all student status changes, including leaves of absence and exits.
• Enter, prepare, and print schedules for new modules.
• Distribute report cards and schedules.
• Place orders for stationery, envelopes, business cards, and other supplies.
• Perform other administrative tasks as deemed necessary.

Ability to work well independently as well as within a team environment; exceptional verbal and written communication skills and active listening; excellent customer and personal service skills; proficiency with basic office equipment, computers, and Microsoft Office Suite; strong time‑management skills and ability to work well under pressure; multitasking, prioritizing, resourcefulness, and problem‑solving abilities.

High school diploma or equivalent required. Minimum of 6 months of experience required.

Employee regularly required to see, talk and hear; frequently required to stand, walk, sit for extended periods; sufficient hand, arm and finger dexterity to operate a phone, computer keyboard and other office equipment.

NOTE:

This job description is not intended to be all‑inclusive, and the employee may be required to perform other duties as assigned by the manager to meet business demands. Employment with Dorsey College is at‑will.

Dorsey College is an Equal Opportunity employer. The College complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees.