Administrative Assistant- Duke Regional Nursing Administration

Administrative Assistant
- Duke Regional Nursing Administration

In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced.

Hours:

Monday-Friday 8-4:30 (30 minute lunch)

Work Performed In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following:

• Manage executive calendars, email communications, meeting scheduling, and conference logistics.
• Prepare agendas, presentations, reports, spreadsheets, meeting minutes, and executive materials.
• Coordinate interviews, candidate scheduling, and onboarding support.
• Process purchase orders, supply orders, and procurement requests.
• Manage expense reconciliations, purchasing card transactions, and invoice processing.
• Monitor time and attendance records and process secondary payments.
• Coordinate office operations, including office supply ordering and administrative support.
• Support hospital committees and special programs through meeting coordination, ordering, and event logistics.
• Maintain organizational directories, tracking databases, and administrative records.
• Track employee licenses, certifications, mandatory education, and renewal requirements.
• Support accreditation, regulatory, audit, and compliance activities, including documentation for regulatory agencies.
• Maintain records and reports required for accreditation surveys and compliance monitoring.
• Coordinate employee recognition programs, including DAISY and BEE Awards.
• Assist with patient complaint documentation, peer review processes, and quality reporting.
• Prepare executive and operational reports while managing confidential personnel and organizational information.
• Perform other administrative duties and special projects as assigned

Knowledge,

Skills and Abilities

Creatively uses PC, word processing and other office tools. Thorough knowledge of department policies, procedures, and goals.

Level Characteristics N/A

Minimum Qualifications Education High school education or equivalent. Experience Two years of administrative support experience of increasing variety and/or complexity Degrees, Licensures, Certifications N/A

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.

To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical

Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.