Purchasing – Finance Assistant

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well‑being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Agency:
Department of Health and Human Services
Division:
Child and Family Well‑Being

Job Classification

Title:

Administrative Specialist I (S)
Position Number:
Grade: NC08

The Purchasing and Financial Assistant plays a key role in supporting the business and financial operations of the Children’s Developmental Services Agency of Western North Carolina. Approximately 95% of the position’s responsibilities focus on financial and administrative functions, including:

• Procurement and accounts payable:
  Managing purchasing activities, processing invoices, and maintaining accurate records for accounts payable.
• Motor fleet coordination:
  Assisting in the co‑management of the motor fleet for the Asheville office.
• Asset and inventory management:
  Tagging fixed assets, coordinating surplus and supply tracking, and maintaining inventory records.
• Database maintenance:
  Updating and managing databases related to fixed assets, purchase requisitions, and invoices.
• Administrative support:
  Receiving referrals and providing front desk/reception assistance as needed.

The remaining 5% of the role includes:

• Supporting the maintenance and coordination of central office equipment.
• Assisting staff with office equipment troubleshooting.
• Providing backup support for medical records.
• Participating in special projects as assigned by the supervisor.

Salary Grade Range: $37,782 – $66,120
Recruitment Range: $37,782 – $39,257

• Demonstrated experience using correct grammar, vocabulary, spelling and office terminology to compose and/or proofread correspondence, reports and other materials.
• Experienced in learning and independently applying organizational procedures and guidelines as well as regulations covering state requirements.
• Proven experience in independently working with people with courtesy and tact in performing public contact duties.
• Experience with accounts payable.

Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The State of North Carolina offers comprehensive benefits. Employees may participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program. Employees also receive paid vacation, sick, and community service leave. Paid parental leave is available to eligible employees.

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; OR
• Equivalent combination of education and experience.

The State of North Carolina is an Equal Employment Opportunity Employer and is dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.