Administrative Assistant Elizabeth Street United Methodist Church

Administrative Assistant Job Description

Summary:

The administrative assistant supports the work of the church by serving as first contact for the church office, interfacing with Building Partners, supporting the senior pastor and staff to prepare for worship, and by coordinating with laity to ensure effective execution of the ministries of the church. The role is 20 hours per week and includes paid vacation.

Key Responsibilities

• General reception duties including greeting visitors and responding to phone calls and email
• Manage files, calendar and membership database
• Produce bulletins and other documents for Sunday worship, special services, funerals, etc.
• Office management including mail, general correspondence, equipment maintenance, and office supplies
• Change letterboard sign as needed
• Attend and take minutes for Church Council and other meetings as needed

• Update Facebook, Instagram, website, and You Tube as needed
• Produce weekly newsletter using Mailchimp and bi‑weekly print version
• Create graphics for publications or find/take photos to use (CANVA)
• Post pertinent information on Old North Durham listserve group

• Update contributor records, produce reports to finances as needed
• Support finance team in producing financial statements and in‑kind gift letters
• Relay bills to Finance/bookkeeper for processing

• Participate in recruitment, onboarding and renewal processes for Building Partners
• Receive and receipt Building Partner usage fees
• Process building use requests
• Communicate with custodian and/or cleaning company about building issues
• Provide building access and manage alarm system as needed
• Coordinate vendor appointments and seek estimates for needed services
• Communicate with Building Partners regarding upcoming events and other information and reminders

• Proficient in Microsoft Publisher, Word and Google suite of products
• Basic knowledge of Microsoft Excel
• Social media skills including Facebook, Instagram, You Tube

• CANVA to create graphics and posts for social media
• Power Church (membership and finance database)
• Mailchimp
• Planning Center Online (for membership and directory)

• Relevant education and experience
• Excellent written, oral and interpersonal communication skills
• A passion to serve God and the church through your work

About us:

Elizabeth Street United Methodist Church (previously known as Calvary and Resurrection UMCs) was the first Reconciling Congregation of the Carolinas back in 2002. Today, we live into our identity as an inclusive congregation where all are welcome to come and encounter the transformative love of God just as they are. We joyfully welcome and affirm LGBTQ+ persons to serve at all levels of church leadership, and we celebrate the sexuality and spirituality of both same and opposite gender loving persons.