Biomedical Graduate Program Administrator

Biomedical Graduate Program Administrator

Work Arrangement:
Hybrid (On-Site and Remote mix)

Location:

Durham, NC, US, 27710 Personnel Area: MEDICAL CENTER

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center.

Join a collaborative team dedicated to advancing biomedical graduate education through exceptional student support, program coordination, and operational excellence. Be You. This position reports directly for day-to-day project supervision to one of three Assistant Directors (Assistant Director of Biomedical Graduate Student Success, the Assistant Director of Biomedical Graduate Program Finance and Operations, or the Assistant Director of Biomedical Graduate Program Admissions) in the Office of Biomedical Graduate Education (OBGE).

Internally this position is referred to as a Biomedical Graduate Program Administrator. This position will work together with several others in similar administrative coordinator roles and with Directors of Graduate Studies in the Office of Biomedical Graduate Education to ensure the effective and efficient administrative coordination of the Duke University School of Medicine's biomedical graduate programs. Duties will be performed in each of the areas outlined below, but this position will specialize in one of the major areas as assigned by the Director.

Work Arrangement – Hybrid

Education
- Work requires a general business background generally equivalent to a bachelor's degree in a business-related field. Experience
- Work requires 2 years of related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles, and the coordination of major office activities. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Skills Experience with commonly used Duke software tools such as MS Excel, MS Word, SPS, SAP, Qualtrics, People Soft, Duke@work, and Buy@Duke preferred. Familiarity with general employment practices (non-compensatory payroll), personnel practices, accounting and budgeting principles, and coordination of major office and program activities. Attention to detail, strong organizational and communication skills, and the ability to multi-task and work independently with many stakeholders simultaneously.

Superior interpersonal skills with the ability to interact professionally with individuals at all levels of the University. Familiarity with T32 or other grant applications preparation and management.

Biomedical Graduate Program Student Services (30%):
Provide event-planning and coordination support for new student orientation, BIOTRAIN courses, student retreats, and all other OBGE programs and events. Communicate with incoming students regarding orientation and ensure that they have all necessary registration and enrollment procedures completed. Use required OBGE, SOM and TGS computer systems, software, databases, and other tools to complete documentation, scheduling, and reporting of PhD student milestones with program DGSs, including course requirements, first year rotations, lab affiliations, preliminary examinations, annual committee meetings, and graduation.

Provide ongoing student support services such as communications, triaging student situations, and helping students navigate OBGE, SOM, and TGS resources. Work with student leaders on student planning committees and community-building activities

Biomedical Graduate…