Executive Assistant, HR and Brand & Communications - NORAM

Description

The primary responsibility of this position is to provide executive-level administrative support to the People and Culture Executive Leaders in North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.

The primary responsibility of this position is to provide executive-level administrative support to the People and Culture Executive Leaders in North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.

• Perform all work in compliance with company policy and within the guidelines of the bio Merieux Quality System.
• Provides confidential administrative support to four HR responsible for North America and several other global functions including R&D, Communications Legal, and Manufacturing.
• Works closely and coordinate with Executives to prepare for key meetings, create presentations, content and communications
• Calendar management, scheduling and arranging meetings in a dynamic and agile manner is a critical and key component of success in this role.
• Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.
• Manages complex travel agendas
• Completes and submits expense reports
• Creates and develops Excel spread sheets
• Coordinates company events/meetings
• Creates confidential documents
• Maintains highly confidential information
• General office management
• Manage yearly functional agenda
• Participate to the department continuous improvement initiatives.
• Manage administrative orders and building requests as well as IT requests
• Prepares visitors’ agendas, reservations and travel arrangements
• Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
• Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
• Maintains a professional demeanor and office decorum. Performs duties with integrity and a high degree of ethics.
• Supports the onboarding of People & Culture team members. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.
• Performs other duties as assigned.

• The People & Culture team of North America has about 80 team members across the US and Canada
• The position will support the HR Executives for North America, Legal, R&D and Medical Office, Culture & Transformation, Manufacturing and Corporate Communication. This role may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.

• HS diploma or GED required
• 5 plus years increasing levels of administrative assistance experience
• Strong Outlook and calendar management skill is critical
• Experience supporting Executives in Human Resources of a large global company highly preferred

• Attention to detail.
• Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor
• Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively
• Adaptable and flexible to adjust to changing demands, timelines, and deliverables
• Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office
• Strong team orientation to work with peers and support the company culture
• Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making
• Experience with Egencia and Concur preferred

The estimated wage range for this role based in North Carolina is between $28.60 – 42.80. This role is eligible to receive a variable annual bonus based on company, team, and individual performance per bio…