Administrative Specialist

Job Classification

Administrative Specialist I (S)

Position Number  Grade NC08

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

NC Department of Transportation, Division DOT Attorney General.

Recruitment Range: $39,244 - $48,050

IMPORTANT NOTE:

This posting closes at 11:59:59 PM the night BEFORE the End Date listed.

• Preparing Administrative Office of the Court forms to include Notices of Appearance and Substitution of Counsel
• Maintaining Condemnation litigation files, ordering maps, and map distribution
• Preparing memoranda to the NCDOT Right of Way Section to request final settlement checks
• Entering information into the electronic case management system
• Processing closing notifications once a case is settled and transmitting judgments once a judgment is issued
• Preparing litigation files for final archiving
• Processing check requests for payment of mediation fees and obtaining W-9 forms from mediators
• Processing additional invoices and check requests related to litigation may also be required, such as deposition costs, witness fees, service of process fees to sheriffs, filing fees to clerks of court registrar of deeds, mediator’s fees, etc.
• Obtaining expense reimbursements for their assigned attorneys
• Making travel arrangements for their attorneys, including requesting approval for excess payment
• Maintaining calendars of significant dates for their attorneys’ cases
• Preparing legal documents and correspondence under the supervision of an attorney
• Proofreading, editing and formatting documents according to established procedures and rules so that a minimum of corrections is required by attorneys or other staff members and documents are produced within required deadlines
• Familiarity with the NC Judicial Branch Statewide electronic-filing and case management system (Odyssey) is preferred

• Strong interpersonal skills and a commitment to teamwork
• Ability to multi-task and prioritize and manage working for multiple attorneys
• Demonstrated ability to effectively work with others
• Strong organizational skills

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

• employer paid health insurance
• twelve paid holidays
• generous vacation and sick leave accrual
• dental
• vision
• other insurance options
• retirement benefits

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.