Administrative Specialist II

Agency Adult Correction

Division COO - Administration Job Classification Title Administrative Specialist II (S)
Position NumberGradeNC
09

About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work This position provides advanced administrative and operational support to the North Carolina Department of Adult Correction’s Central Human Resources section and four Regional Employment Offices. The position independently coordinates office operations, procurement activities, financial transactions, records management, scheduling, access requests, and administrative services in accordance with State and agency requirements.

Key

Duties Include:

- Coordinate daily office operations, including reception coverage, telephone routing, mail distribution, conference room scheduling, and administrative correspondence.

- Schedule candidate interviews and communicate logistical information to hiring managers, applicants, and HR staff.

- Process procurement requests, invoices, supply orders, Procurement Card reconciliations, and supporting transactions in systems such as NCFS or eProcurement.

- Maintain inventory records and coordinate warehouse orders, nameplate requests, surplus property, vehicle reservations, and work orders.

- Process travel reimbursements, badge requests, NCID access requests, and related administrative documentation.

- Maintain confidential administrative and financial records in SharePoint or other designated electronic filing systems.

- Monitor administrative workflows, purchasing records, CNTR documentation, and supporting records for accuracy and compliance.

- Respond to routine inquiries and provide administrative support to HR staff, management, employees, applicants, or external partners.

Knowledge

Skills and Abilities

/Management Preferences Salary Grade Range: $41,206 - $72,113

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

Demonstrated experience coordinating office operations, such as reception services, scheduling, mail distribution, travel documentation, or access requests

Proven experience processing procurement or financial transactions using systems such as NCFS, eProcurement, Procurement Card platforms, or comparable systems

Documented experience reconciling invoices, purchasing records, Procurement Card transactions, or related financial documentation

Demonstrated experience maintaining data and records in electronic records systems, HR Systems, or document-management platforms

State Benefits Information:

The State of North Carolina offers a comprehensive benefits package including:

Health Insurance options

Retirement PlansNCFlex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave About The Division of Human Resources:

The Division of Human Resources provides support and strategic direction for personnel operations within the Department of Adult Correction. This includes recruitment, compensation, classification, employee relations, policy development, benefits, and organizational development. HR ensures compliance with state and federal laws and works to enhance employee engagement and workplace culture.

Supplemental Application Information:

Application ProcessNCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

Complete education history…