Purchasing Agent

General Statement of Duties

Franklin County is seeking a detail-oriented and proactive professional to join our team as a Purchasing Agent
, a key role that keeps county operations running smoothly and efficiently. This position offers the opportunity to lead and support essential purchasing and contracting functions—from managing procurement programs and preparing bids to coordinating surplus property auctions and maintaining the county’s fixed asset inventory. If you excel at organization, enjoy navigating complex purchasing processes, and are ready to make a meaningful impact through responsible and strategic procurement, we invite you to bring your expertise to Franklin County.

Estimated Hiring Salary Range: $59,376-$62,345

To Be Determined Based on Experience and Qualifications

Franklin County offers a competitive benefits package designed to encourage and support your health, well-being and productivity. Benefit options include medical and dental insurance; elective supplemental insurance options such as short-term disability, vision, and voluntary term life; local government retirement; 401(k) with a 4% employer contribution (no employee match required); generous paid leave that includes 13 county-observed paid holidays per year;

an employee wellness program inclusive of a county sponsored gym and an employee assistance program.

For more information about Franklin County benefit options please  https://(Use the "Apply for this Job" box below)..

An employee in this class performs responsible professional level purchasing work and accounting work. Performs administrative and technical functions in organizing and executing purchasing and contracting for the County. An employee in this class plans, organizes and administers a procurement program for contractual services, materials, supplies, and equipment. Work involves coordinating or performing duties involved in the preparation of formal and informal bids, requests for proposals, and assists in preparing specifications.

The employee is responsible for coordinating the electronic or other auction of surplus property and maintaining a fixed asset inventory. Work is performed in accordance with North Carolina General Statutes and the State regulations governing purchasing for local governments. Employee ensures compliance with County policies and procedures. Employee must exercise independent judgement and initiative in completing assignments. Employee must also exercise considerable tact and courtesy in contacting County staff, vendors, and the public.

Employee works under the supervision of the Deputy Finance Director and is evaluated through conferences, demonstrated accuracy, timeliness, and related reports, completeness of balanced accounts, and by independent audits of financial records.

Essential Duties and Tasks

• Plans, evaluates, and recommends systems and procedures for procurement, contracting, and purchasing; confers with department heads, local and state government officials, and Franklin County employees.
• Advises department heads, supervisors, and employees on the best methods to make purchases or obtain services according to NC General Statutes and County purchasing policies and procedures.
• Reviews contracts, as needed, to ensure adherence to purchasing and contracting agreements.
• Assists with pre-bid conferences, site visits, product demonstrations, and formal bid openings.
• Recommends bid awards for purchase and prepares bid specifications for procurement; coordinates with Finance Director to ensure availability of funds and spending authority.
• Handles bulk purchases and services and fixed assets such as vehicles.
• Administers fuel program for the County.
• Maintains the fixed asset inventory control system, including year-end reconciliation and disposition of surplus.
• Prepares, records, and reports as requested and required.
• Assists with Minority/Women and Small Business Program, Historically Underutilized Business (HUB) monitoring and prepares/submits State reports.
• Obtains tags for vehicles through DMV.
• Orders and stocks supply room with basic office supplies for Finance office.
• Coordinates maintenance contracts for copiers, postage machines and other related maintenance contracts for Finance Office.
• Backup for Senior Accountant position.
• Other duties as assigned.

• Thorough knowledge of North Carolina General Statutes, and of state and local government purchasing practices and policy governing the purchasing of goods and services.
• Thorough knowledge of contemporary purchasing methods and procedures that will maximize the expenditure of County funds.
• Good working knowledge of accounting and finance in relation to procurement and purchasing.
• Working knowledge of accounting, finance, and auditing principles.
• Ability to prepare, maintain, verify, and analyze statistical and financial reports and forms for accuracy and completeness.
• Ability to work…