Administrative Intern, Duke Arts

Overview

As the Arts Administration Fellow for Duke Arts (Office of the Vice Provost for the Arts), you’ll be a vital part of a collaborative, interdisciplinary team supporting campus and student engagement with a focus on Duke Arts Create. You will work closely with students, faculty, administrators, alumni, visiting artists, and community partners while developing skills across program coordination, communications, and arts administration.

Reports to: Student Engagement Manager

Direct Reports: Graduate Assistant(s) for Duke Arts Create program

• Provide program coordination support for the Duke Arts Create workshop season (80–100 workshops annually) and the Arts+ 2027 summer program (May–June).
• Assist with scheduling artists and locations.
• Maintain all necessary paperwork for artist honorariums and facilitate all financial transactions.
• Maintain detailed records of workshops and complete assessments for all relevant partners.
• Manage purchasing and maintenance of workshop supplies with a focus on sustainability and local purchasing.
• Oversee material storage and organization.
• Coordinate space reservations for workshops, both on campus and with community partners.
• Attend and facilitate workshops, including setup, cleanup, and front-of-house participant check-in.
• Supervise one graduate assistant supporting workshop offerings.

• Build and implement individual team and full cohort schedules for the Arts+ summer program.
• Facilitate the student application process for the Arts+ program.

• Partner with the Marketing and Communications unit to publish and promote workshops across Duke Arts website, Duke Groups, Duke Events Calendar, and community platforms.
• Create the program’s monthly newsletter.
• Collaborate with Green Devils interns to conduct artist interviews and publish promotional stories.

• Perform general office duties in support of the Duke Arts team as needed.

• Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program in an arts practice field or relevant humanities/interpretive social science discipline (e.g., English, History, Communication Studies).
• Proficiency with Microsoft Office Suite.
• Excellent oral and written communication skills.
• Ability to excel as an independent and flexible worker who adapts to evolving needs.
• Strong interpersonal skills for working with undergraduate students, faculty, administrators, alumni, and visiting artists.

• At least two years of directly related experience in event management or leadership in student organizations.

• Recent completion of a Duke MA, MEM, or MFA program in an arts practice field or related discipline or interdisciplinary field.
• Experience working in the arts and in an office environment with competing priorities.
• Experience with photographic and video documentation and writing copy.

This is a one-year, full-time (40 hours/week) on-campus position, with remote workdays possible based on the event schedule. Evening and occasional weekend work is expected based on workshop programming needs.

At Duke, you’ll gain meaningful experience while contributing to a vibrant and inclusive arts community.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy-related conditions), sexual orientation, or military status.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: (Use the "Apply for this Job" box below)./

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS; phone: ).