Food Service Coordinator

What You'll Do:
Administrative Operations & Office Coordination

• Coordinate day-to-day administrative operations supporting Dining Services programs and leadership.
• Maintain departmental records, calendars, and documentation for accuracy and efficiency.
• Track employee attendance, maintain vacation calendars, and manage employee data updates.
• Prepare and monitor maintenance and repair work orders.

• Process procurement card (PCard) transactions and ensure compliance with university policies.
• Support budget tracking and recommend purchasing needs.
• Manage ordering of office supplies and safety equipment.
• Coordinate recurring food transfer processes, including Trinity Cafe and kosher transfers.
• Partner with operational teams to ensure accurate and timely financial documentation.

• Maintain department-specific systems to support operational continuity and reporting.
• Serve as backup support for CBord system operations.
• Execute routine CBord tasks and collaborate with staff on system workflows.

• Design and produce signage for daily operations and special events.
• Maintain board plan and hours-of-operation calendars.
• Develop clear and engaging communication tools to enhance service delivery.

• Support hiring processes, including job postings and offer letter preparation.
• Maintain employee records and ensure accuracy of HR documentation.

• Collaborate with internal departments to support program objectives.
• Compile operational data and assist with reporting and analysis.
• Track temporary labor to support reconciliation and workforce planning.

• Contribute to departmental goals and take on additional responsibilities as needed.

• Education/Training Work requires the ability to provide supervisory coverage to food service functions generally equivalent to a high school education.
• Experience Work requires three years of experience in food and beverage service.

• Experience with menu management systems (e.g., CBord).
• Background in catering, dining, or hospitality operations.
• Proficiency in Microsoft Word and Excel.
• Serv Safe and Allergen Certification (or ability to obtain within 60 days).

• Exceptional attention to detail and accuracy.
• Ability to train and support diverse teams.
• Strong interpersonal and customer service skills.
• Ability to create visually appealing and accurate materials.

• Status: Full‑Time, Regular, Non‑Exempt, Onsite
• Schedule: Monday‑Friday, 8:30 AM - 5:00 PM; occasional evenings/weekends for events
• Supervisor: Associate Director

Benefits: Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members. Learn more at: (Use the "Apply for this Job" box below)./

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $18.00 to USD $24.57. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Equal Opportunity

Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy‑related conditions), sexual orientation, or military status.

Essential Physical

Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS; phone: 919‑668‑1267).