Program Officer II - Health Programs

Job Summary:

This Program Officer II (PO II) position supports several global health projects funded by the U.S. Government and other donors across a portfolio of countries within a geographic region. The projects span a range of technical focus areas, incl including HIV, g global h ealth s ecurity and o outbreak r esponse, maternal and child health, and malaria. The Program Officer II provides programmatic management, operational coordination, and administrative support across a portfolio of 2-5 countries and/or project components for multiple projects.

The PO II works closely with country teams, technical staff, and U.S.

-based project leadership to support project start-up, implementation, monitoring, reporting, and compliance. This role involves preparing detailed reports, managing budgets for project components, and optimizing resource use. The Program Officer II also develops sub award packages, and monitors sub-awardees to ensure compliance, identifiesrisks, and develops mitigation strategies within their project areas.

• Coordinates specific components of projects, supports planning and implementation

• Contributes to detailed planning, develops plans for specific project components

• Manages tasks related to specific project areas, ensures timely completion

• Prepares detailed reports, documents project activities, and tracks progress

• Communicates with stakeholders on specific project aspects, provides regular updates

• Coordinates small teams or work groups within project, ensuring collaboration

• Provides support to project management, delivers presentations, and leads meetings.

• Research and provides inputs for project design by supporting other team members.

• Synthesizes existing information and data into an overarching summary of progress on key project activities.

• Tracks trends in the project area and collects more sophisticated data.

• May conduct new hire onboarding on department procedures and administrative processes.

• Participates in external events related to project and/or technical area.

• May serve as a mentor to other team members.

• Monitors compliance with project policies and procedures within specific areas

• Identifies risk within specific project areas, proposes mitigation strategies

• Assist in ensuring project SharePoint site is used appropriately by project team.

• Liaises with the funder by supporting administrative task and assisting with the coordination of the contracting process; serves as the contact regarding administrative task assignments.

• Monitors subawardees for specific project components, ensures compliance with terms.

• Supports the management of the budget for specific project components, optimizes resource use

• Reads and interprets budget to understand tracking and suggest budget items/approach for tasks

• In collaboration with Financial Analyst/Manager, reviews expense reports, invoices, and purchase orders prior to project and finance management approval and collaborates with field office on financial transparency on purchase orders input into country office finance system of record to ensure purchases align with workplans and budgeted activities

• Drafts sub-award packages and reviews sub-award package and provides comments before submission for approval

• Manages the pre-award assessment process

• Liaises with subcontractors; facilitates partner/sub-award communication related to task completion and planning

• Full understanding of project/project management concepts and practices.

• Basic knowledge of the technical area of the project.

• Task level knowledge.

• Working knowledge of concepts, practices, and procedures with project design.

• Excellent oral and written communication skills in English required.

• Strong and demonstrated project/project management skills.

• Ability to problem solve and implement corrective action as needed.

• Ability to prepare reports and provide information to management in a timely matter.

• Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.

• Must be able to read, write, and speak fluent English, Proficiency in French or…