Safety Associate - Fire & Life Safety Division

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The Occupational and Environmental Safety Office (OESO) provides the focus for the administration of all safety and environmental programs to Duke University, Duke University Medical Center, and Duke University Health System. OESO has the responsibility for developing institutional safety and environmental plans and policies; providing information and training to meet all regulatory requirements; providing technical consultation and guidance; conducting exposure and risk assessments;

conducting safety and environmental audits; monitoring compliance with all safety and environmental policies; and investigating accidents, injuries, spills, environmental releases, and reported unsafe conditions.

The Fire & Life Safety Division is charged with the responsibility to design, implement, and manage a vigilant fire safety program. The Fire & Life Safety Division conducts periodic assessments for compliance with the Life Safety Code and is highly effective at identifying, and minimizing the risk of fire in all Duke Health System, University, and Medical Center properties.

Reporting to the Supervisor, Automatic Fire Protection Systems, the Fire & Life Safety Associate will assist in the development/implementation and management of quality assurance programs relating to the contractor based fire protection/prevention projects and programs, develop and manage the customer service work request system, manage the work request program from implementation to close-out to include receiving work requests, determining the most cost effective method of completion, (in-house or contract), retrieving invoices, preparing and submitting invoices to the central office for payment, and follow-up of payment to close-out the project.

In addition to the primary duties, the Fire & Life Safety Associate will:

• Prepare monthly reports for each assigned contract specialty. Validate all invoices submitted by contractors to ensure the quality, quantity and timely performance of work according to the Scope of Work detailed in the appropriate contract.
• Determine fiscal requirements and provide budgetary recommendations for contractor based fire prevention/protection requirements. Assist with the development, selection, and administration of all Fire & Life Safety based contracts.
• Maintain automated records of inspections on fire extinguishers, alarm systems, and related safety equipment.
• Participate in the inspection, maintenance, and testing of automatic and/or fire alarm systems when determined that in-house accomplishment is more cost effective then contractor performance.
• Assist in the management of all scheduled maintenance, inspections, and tests of fire hydrants, sprinklers and standpipes located throughout the University and Medical Center to include water flow tests, pressure tests, and general maintenance to ensure reliability of equipment in an emergency situation.
• Support Fire & Life Safety Staff Specialists with assigned duties during major disasters, drills, and fire emergencies to include fire investigations.
• Assist/support staff personnel conducting fire drills, fire detection/suppression testing to ensure Fire & Life Safety proficiency.
• Assist Fire & Life Safety Division Management in implementing general fire prevention policies and measures.
• Assist in the development and conduct training courses for employees and students in fire prevention and emergency procedures, fire extinguisher selection/use and other topics promoting fire and general life safety.
• Perform administrative functions to include preparing correspondence, filing reports and records, electronic file plans and other administrative duties as directed by the supervisor or the Fire & Life Safety Division Director.
• Attend meetings…