People Operations Coordinator

About AAE:

All American Entertainment (AAE) is an industry-leading speaker and celebrity booking agency. For 20+ years we've supported event planners and meeting organizers with our best-in-class service, booking keynote speakers for thousands of events per year. Past bookings include The Jonas Brothers, Sir Richard Branson, Usain Bolt, Matthew McConaughey, Simone Biles, Martha Stewart, and Trevor Noah. We have supported events for global brands such as Oxygen, Qualtrics, Indeed, Intel, Cisco, PwC, and Microsoft.

AAE has been named to Triangle Business Journal's Best Places to Work, Inc. Magazine's Best Workplaces, and Business North Carolina's Best Employers in NC.

AAE is seeking an Operations Coordinator to join our Operations team. Reporting to the Operations Manager, you will own the programs, vendors, and systems that keep our office running and our team connected. This role touches every department, so you will become familiar with how the whole company works within your first few months.

• 401(k)
• 401(k) matching
• Dental reimbursement
• Flexible schedule
• Medical/Vision/Rx insurance
• Health savings account
• Dependent care savings account
• Life insurance
• Paid time off (including 12 scheduled holidays and 1 flex volunteer day)
• Parental leave & family planning
• Professional development assistance
• Referral program
• Wellness Stipend
• Education Assistance Plan
• Donation Matching

• Employee Engagement & Culture:
  Plan, organize, and execute team programs, including Lunch & Learns, monthly company lunches, quarterly outings, holiday parties, and assist with AAE Cares initiatives and book/film club gatherings. You'll manage program budgets, logistics, calendars, and turnout.
• Workplace & Vendor Operations:
  Serve as the primary point of contact for office vendors, property managers, maintenance crews, cleaning services, and IT support contacts. Track and resolve facilities and building issues promptly.
• Internal Communication & Team Alignment:
  Join team meetings to identify cross-departmental communication gaps, route feedback, and assist in reporting updates to and from leadership. Help department leads align team goals with broader company objectives.
• Employer Branding & Culture Metrics:
  Maintain and manage culture-focused marketing and workplace recognition initiatives, such as survey participation for Best Places to Work.
• Talent Acquisition & Recruiting Operations:
  Support end-to-end recruitment efforts using . You'll draft and update job descriptions based on feedback, manage job syndication, conduct initial candidate screenings, and coordinate interview schedules for hiring managers.
• Tech & Tool Administration:
  Manage hardware and software inventories, including computer/phone logs and software licensing. Fulfill employee equipment requests and oversee tech/gear setup.
• Learning & Enablement:
  Lead internal documentation and knowledge sharing by maintaining our LMS & knowledge platforms. Keep process/tool documentation accurate, curate engaging content for Lunch & Learns, and audit existing resources for stale content.
• Employee Communications:
  Write and send the weekly employee newsletter by gathering content from every department while maintaining a consistent format and meeting established deadlines.
• Cross-Functional Operations:
  Support the Operations Manager on cross-functional projects as the role grows.

• Experienced Coordinator:
  You have 1–3 years of experience in People Operations, HR coordination, office management, executive support, or a related role.
• Clear Communicator:
  You write cleanly with strong grammar, high attention to detail, and a knack for facilitating cross-departmental dialogue.
• Proactive & Accountable Partner:
  You follow through on work nobody is…