Administrative Coordinator

Administrative Coordinator

Work Arrangement:
On-Site

Location:

Durham, NC, US, 27710 Personnel Area: UNIVERSITY Date:
Sep 17, 2026

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools.

With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Be You. At Duke, we believe that great ideas come from different perspectives, experiences, and backgrounds. As the Administrative Coordinator within Trinity College of Arts & Sciences, you'll play an essential role in supporting the financial, operational, and administrative functions that enable our leadership teams to serve the university community effectively.

In this highly collaborative position, you'll partner closely with the Vice Dean for Finance & Administration, the Associate Dean for Technology Strategy, and colleagues across Trinity Finance, Human Resources, and Technology. Your expertise, attention to detail, and commitment to service will help strengthen operations, improve processes, and support strategic initiatives across Trinity. Whether you're analyzing budgets, improving workflows, coordinating leadership priorities, or supporting critical administrative operations, your contributions will have a meaningful impact on the success of our academic community.

Please attach a cover letter to your application. Applications without a cover letter will not be reviewed. Be Bold. This is an opportunity for a motivated professional who enjoys balancing analytical work with relationship building, operational excellence, and continuous improvement. You'll exercise independent judgment, identify opportunities to enhance processes, and collaborate with stakeholders across Duke to solve complex administrative and operational challenges.

Provide Financial Coordination & Budget Support Support financial management activities for Trinity Technology and assigned Finance & Administration accounts. Assist in budget development, expenditure tracking, forecasting, variance analysis, and financial reporting. Partner with leadership to coordinate annual budget planning processes, gather supporting data, and prepare materials for review and decision-making. Reconcile financial accounts and proactively identify discrepancies, unusual transactions, and opportunities for corrective action.

Monitor budget activity and commitments throughout the fiscal year, providing analyses and recommendations to support strategic decision-making. Develop and maintain financial tracking tools, reports, and dashboards that promote transparency and accountability. Review financial transactions, invoices, reimbursements, purchasing activities, and related documentation for accuracy and compliance. Collaborate with financial partners across Duke to resolve accounting and budget-related issues. Drive Process Excellence & Administrative Improvement Serve as the Position Access Coordinator for Trinity College of Arts & Sciences.

Manage position-based system access requests and related administrative workflows. Review authorization structures and identify opportunities to improve accuracy, consistency, and compliance. Maintain detailed documentation of access procedures, workflows, and administrative requirements. Provide guidance and support to departments navigating access and workflow processes. Evaluate operational procedures and recommend enhancements that improve efficiency, customer service, consistency, and effectiveness. Identify recurring operational challenges and help implement sustainable solutions.

Support Leadership & Strategic Operations Coordinate complex calendars and scheduling activities for the Associate Dean for Technology Strategy. Provide administrative and operational support across Finance & Administration leadership teams. Coordinate meetings, events, visitors, and logistical arrangements, ensuring seamless execution from planning through follow-up. Support onboarding and transition activities for new leaders and staff members. Provide backup administrative support for…