Biomedical Graduate Program Administrator

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System comprise Duke Health, a world‑class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

This position reports directly to the Director of the Office of Biomedical Graduate Education (OBGE) with guidance from the Associate Dean for Research Training.

The position also works, as needed, with the three Assistant Directors in the Office of Biomedical Graduate Education (the Assistant Director of Biomedical Graduate Program Finance and Operations, the Assistant Director of Biomedical Graduate Program Admissions, or the Assistant Director of Biomedical Graduate Student Success) for specific project supervision. Internally this position is referred to as a Biomedical Graduate Program Administrator.

This position will work together with several others in similar administrative coordinator roles and with Directors of Graduate Studies in the Office of Biomedical Graduate Education PhD programs to ensure the effective and efficient administrative coordination of the Duke University School of Medicine's biomedical graduate programs. Duties will be performed in each of the areas outlined below, but this position will specialize in one of the major areas as assigned by the Director.

Hybrid

• Experience working with multiple stakeholders in a team environment is strongly preferred.
• Ability to be adaptable in a fast‑paced environment.

• Education/Training
  :
  Work requires a general business background generally equivalent to a bachelor's degree in a business‑related field.
• Experience
  :
  Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
• A master's degree in a business‑related field may be substituted for 2 years' experience.
• OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

• Experience with commonly used Duke software tools such as MS Excel, MS Word, SPS, SAP, Qualtrics, People Soft, Duke@work, and Buy@Duke preferred.
• Familiarity with general employment practices (non‑compensatory payroll), personnel practices, accounting and budgeting principles, and coordination of major office and program activities.
• Attention to detail, strong organizational and communication skills, and the ability to multi‑task and work independently with many stakeholders simultaneously.
• Superior interpersonal skills with the ability to interact professionally with individuals at all levels of the University.
• Familiarity with T32 or other grant applications preparation and management.

• Interface with administrative leaders in the Office of Biomedical Graduate Education (OBGE), The Graduate School (TGS), the School of Medicine (SOM), and…