IP Grant Compliance & Financial Coordinator

Select how often (in days) to receive an alert:

Work Arrangement:
On-Site

Requisition Number: 272594

Regular or Temporary:
Regular

Location:

Durham, NC, US, 27710

Date:
Aug 28, 2026

Lead and manage compliance and reporting activities associated with grant-supported intellectual property, including federal and non-federal funding sources. Support institutional compliance with the Bayh-Dole Act, sponsor requirements, and related reporting obligations. Serve as the primary resource for intellectual property compliance, grant reporting, compliance coordination, and continuous improvement of compliance processes within the Office for Translation & Commercialization.

• Lead compliance and reporting activities associated with grant-supported inventions, including those arising from federally and non-federally funded research.
• Administer the iEdison database and related government reporting systems, ensuring timely and accurate submission of invention disclosures, patent elections, confirmatory licenses, utilization reports, and other required reports.
• Maintain and administer institutional databases tracking non-federal grant-supported inventions and sponsor-specific reporting obligations.
• Coordinate compliance activities associated with Bayh-Dole and sponsor-specific intellectual property requirements.
• Coordinate grant closeout activities related to intellectual property reporting and government support obligations.
• Monitor reporting deadlines, identify compliance risks, and recommend corrective actions when needed.
• Maintain audit-ready compliance records and supporting documentation.
• Develop standard operating procedures and recommend process improvements to strengthen compliance and reporting activities.
• Manage departmental legal corporate card transactions, monthly expense reimbursements, and financial reconciliations in accordance with University policies.
• Coordinate reimbursement activities for external sponsors and funding organizations, including HHMI, the Department of Veterans Affairs, and other applicable sponsors.
• Prepare recurring financial, operational, and analytical reports supporting departmental budgeting, forecasting, compliance, and management decision-making.
• Assist with budget tracking, financial reconciliation, and expenditure monitoring related to patent administration and compliance activities.

• Utilize University systems, including SPS, SAP, iEdison, and other institutional databases, to reconcile grant information, maintain accurate award records, and ensure data integrity across compliance and financial systems.
• Coordinate with the Office of Research Administration and other University offices to synchronize grant, invention, patent, and sponsor information.
• Investigate and resolve discrepancies involving grant numbers, funding sources, reporting records, and financial information.

• Serve as the primary backup to theIP Legal Coordinator
  - Operations for critical operational functions.
• Collaborate with the IP Legal Coordinator
  - Operations to support departmental operations, workflow coordination, reporting initiatives, and continuous process improvement.
• Participate in special projects and operational initiatives supporting the Office for Translation & Commercialization.

Education/Training:

Bachelors degree generally required. General knowledge in the legal field is preferred.

Experience:

Requires four years working in related field or equivalent combination of relevant education and professional experience.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Skills:

• Degree in business administration, public administration, research administration, legal studies, accounting, finance, or a related field preferred.
• Progressively responsible experience in research administration, grant compliance, intellectual property administration, financial administration, legal operations, or a related field preferred.
• Familiarity with the Bayh-Dole Act and management of federally funded inventions preferred.
• Experience with intellectual property compliance, research compliance, or sponsored award administration preferred.
• Experience maintaining complex databases and ensuring data integrity across multiple systems.
• Familiarity with iEdison strongly preferred.
• Familiarity with Duke University research and financial systems, including SPS,…