Construction Coordinator II

Overview

Avalon Bay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds Avalon Bay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make Avalon Bay a great place to work.

We’re looking for a Construction Coordinator II to support our construction team across both pre-construction and active projects. The Construction Coordinator assists the Construction team to provide a wide range of administrative and project support tasks. This is a hands-on role where you’ll keep projects organized, documentation tight, and communication flowing between teams, vendors, and internal partners. You’ll also help mentor junior coordinators and play a key role in keeping projects moving without getting bogged down in admin gaps.

• Support construction projects from pre-con through closeout — ensuring accuracy and compliance with AVB policies and procedures
• Coordinate project meetings (scheduling, agendas, materials, follow-ups)
• Manage and maintain project documentation, including contracts, permits, insurance certificates, and warranties
• Prepare and track key project documents like bid packages, contracts, purchase orders, change orders, and subcontractor agreements
• Review vendor invoices and pay applications for accuracy against budgets and contracts
• Process invoices and support vendors using I-BEAM
• Support vendor prequalification and risk mitigation activities
• Ensure subcontractors meet insurance and sales tax requirements
• Act as a liaison between vendors, insurance providers, and internal teams
• Assist with project closeouts and ensure all documentation is complete and properly filed
• Help set up temporary construction offices when needed (utilities, equipment, vendor setup, etc.)
• Make sure urgent issues and project updates get to the right people quickly
• Provide guidance and support to Construction Coordinators I across regions

• High school diploma required; bachelor’s degree preferred
• 2–3 years of administrative or project coordination experience (construction or similar environment is a plus)
• Strong organizational skills — you can manage multiple priorities without dropping details
• Comfortable working with budgets, invoices, and basic financial tracking
• Solid communication skills — you can work across teams and with external vendors
• Strong computer skills and attention to detail

This role is the backbone of the construction team’s operations. When it’s done well, projects stay on track, compliance is tight, and project managers can focus on project execution in the field.

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We offer:

• Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits for information.
• Growth based on achievement and promotion from within.
• Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘Avalon Bay’s Very Best’ recognition program and others!).
• A 20% discount on our incredible apartment homes.
• A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.

Avalon Bay is proud to be an equal opportunity employer and…