Residency​/Fellowship Program Coordinator

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, it is an inclusive community of outstanding learners, investigators, clinicians, and staff that fosters interdisciplinary collaboration and drives the translation of fundamental scientific discoveries to improve human health locally and globally.

In conjunction with the Department Chair, Division Directors, Program Directors, and lead GME Program Coordinator(s), the Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of Graduate Medical Education (GME) programs.

The Program Coordinator may perform duties including, but not limited to, the administration and management of training programs, planning and coordinating academic, operational, and financial activities; assisting in the development, implementation and ongoing compliance with the programs' goals and objectives; monitoring changes in national fellowship or residency requirements; and providing sound guidance and advice regarding significant program issues.

• Acquire knowledge of current rules, regulations, and institutional requirements (Board, ACGME, Duke GME, etc).
• Develop a thorough knowledge of fellowship and residency databases to enhance training program and divisional efficiency; train personnel in use of such systems as required and annually update the databases.
• Participate in the creation, design, and publishing of all recruitment material sent to prospective trainees and posted on the respective websites; disseminate information regarding requirements of the AAMC National Resident Ranking Program (NRMP).
• Organize and support the annual recruitment of fellows and/or residents within those requirements.
• Develop a thorough knowledge and facility in the use of the ERAS national database and Thalamus for trainee recruitment.
• With the leadership of GME program coordinators, have shared responsibility for management of the assigned training programs (residency and/or fellowship).
• Provide management assistance to other GME Program Coordinators, Program Directors, other faculty, residents, and departmental or divisional staff by clarifying organizational and departmental policies, standards, operational procedures, and guidelines.
• Provide appropriate leadership and guidance, in conjunction with the Director and GME Program Coordinator(s), for the overall operation of the training programs.
• Assist in the management of the programs' operational activities.
• Ensure that educational goals and objectives are defined, disseminated, and met as directed by the academic curriculum of each program.
• Represent the divisions and the department on required hospital/institutional/national committees.
• Participate in the Institutional GME Committee and attend required meetings.
• Manage/co-manage the monthly and semi-annual evaluation process of all trainees directly involved with trainee education.
• Design and administer the program's educational curriculum and compile necessary data for continuous quality improvement and accreditation.
• Ensure fellow/resident education and compliance with national, hospital, departmental, and program policies.
• Communicate with the trainees and the Divisional and Department Leadership regarding departmental and program activities.
• Prepare and disseminate fellowship and residency program information.
• May manage the program's budget and approve expenses; act as purchasing agent for all materials.
• Organize team meetings and activities as required.
• Collaborate with other divisions and departments.
• Interface with the Institutional Office of GME and work with the Designated Institutional Official.

Location & Schedule This position is 2 onsite days per week; the days will be set in advance.

• Analytical, communications, and organizational skills generally acquired through completion of a bachelor’s degree program.
• One year of experience in program administration or involving academic, instructional, or counseling activities, or an equivalent combination of relevant education and/or…