Coord, Education & Training

Assistant Director of Education

Work Arrangement:
Hybrid (On-Site and Remote mix)

Location:

Durham, NC, US, 27710

The Department of Population Health Sciences in Duke University School of Medicine seeks an Assistant Director of Education to assist with the continued development and administration of all DPHS educational programs, both at the undergraduate and graduate levels. This position reports to the Associate Director of Education and works closely with faculty, students, staff, and administrative partners across schools, departments, campus offices, and the School of Medicine.

This role requires strong independent judgment, emotional intelligence, and a collaborative and open-minded approach to working with a wide range of personalities and working styles. The successful candidate will be expected to assess issues appropriately, distinguish routine matters from higher-stakes concerns, solve problems independently when possible, and escalate matters thoughtfully when needed.

This is a hybrid position with an on-site presence required up to 2.5 days per week, based on program needs, student-facing activities, events, and departmental priorities.

Minimum Requirements:

Work requires completion of a Bachelor's degree, as well as a minimum of 5 years in the design, delivery, and evaluation of business-related education, training, and/or development programs, preferably in a research environment. Or an equivalent combination of relevant education and/or experience.

Be Bold.

Work Performed:

Admissions

Lead pivotal aspects of the admissions process, such as the annual Admitted Students Weekend, including planning, coordination, budget oversight, and event execution. Conduct comprehensive post-weekend evaluations to gather feedback and strategize improvements. Together with the Director of Graduate Studies, lead the development of admissions materials for MS and PhD programs. Oversee the application process. Engage with DPHS admissions committee members as necessary.

Assume full responsibility for new student assimilation, including all onboarding activities, such as special events, guest speakers, group outings, and department welcome.

Recruitment/Marketing

Execute the marketing and recruitment strategies set by the Associate Director. Lead the deployment of marketing and recruitment campaigns and content. Anticipate and forecast future education marketing and communications needs for DPHS, encompassing departmental digital sign content, showcasing current student achievements, and crafting DPHS newsletter/digest content. Lead recruitment and marketing for educational programs, including developing marketing strategy and related assets and collaborating closely with Duke School of Medicine Communications for implementation.

This includes leveraging social media, designing flyers, arranging event photography/videography, and coordinating promotional items. Lead the planning and execution of special promotional events tailored for prospective students such as Beginner's Guide sessions and Virtual Info Sessions.

Student Support

Serve as the first point of contact for operational and logistical student and faculty matters, resolving where possible, and strategically directing and communicating issues to relevant personnel. Lead the resolution of student and faculty concerns, using sound judgment to assess urgency, risk, and appropriate next steps; communicate and escalate issues to relevant personnel when warranted. Oversee all MS internships, research assistantships, capstone projects, and theses defenses, ensuring smooth logistics and support throughout.

Oversee PhD comprehensive exams, dissertation proposal presentations, and dissertation defenses, managing all associated logistics and scheduling. Provide regular and on-demand advice and guidance to individual students on complex academic issues. Disseminate time-sensitive information to students, facilitate connections with campus support services, and share job and professional development opportunities. Manage guest speakers, drop-in services, and workshops for support services. Serve as a resource and provide expert knowledge for DPHS Student Council.

Offer comprehensive support for student visa concerns, including CPT and OPT documentation for all students. Assist faculty leadership with individual student scholarship applications and the preparation of the annual Graduate School awards request. Lead the planning and execution of all departmental graduation events. Identify and facilitate educational opportunities beyond Duke for DPHS students. Establish, nurture, and expand a robust network of DPHS alumni connections, spearheading events and opportunities for alumni engagement with the department.

Faculty Support

Oversee the Graduate Faculty nomination process and associated documentation. Collaborate with the Director of Graduate Studies and the Graduate Programs Director to develop teaching faculty meeting agendas, extend invitations to guests, and manage meeting…