Budget Officer

The Budget Officer Senior provides centralized, reliable management of the company expanding and increasingly complex financial operations. This role oversees the full lifecycle of invoice management, structured documentation, budget monitoring, compliance processes, and multi‑agency financial coordination. By serving as the financial operations hub for the division, the Budget Officer Senior ensures predictable workflows, strengthens contractual compliance, and enables transparent, timely financial reporting that supports executive decision‑making.

• Maintain end‑to‑end ownership of all HIEA invoices across major programs, grants, and funding streams.
• Track invoice intake, validation, coding, approval routing, and submission timelines.
• Ensure all invoices are accurately coded to AMUs, cost centers, project IDs, and applicable federal/state funding requirements.
• Monitor payment status, identify delays, and proactively resolve issues with DIT AP, DHB Finance, contractors, and partner agencies.

• Manage comprehensive documentation repositories across SharePoint, Net Plus, Smartsheet, contract folders, and APD/OAPD support systems.
• Maintain accurate storage of MOUs, budget artifacts, contractor records, manual invoice packets, AP submissions, RITM documentation, and audit‑ready materials.
• Ensure version control, data integrity, and consistent documentation standards across systems.

• Build, update, and maintain dynamic budget dashboards reflecting real‑time spending across AMUs, cost centers, grant codes, FFP splits, and contractual obligations.
• Track burn‑rates for major contracts and financial commitments (e.g., SAS cloud services, contractor pools, ELR, RHT, APDs).
• Prepare monthly financial summaries, variance analyses, spending projections, and leadership briefings.
• Alert leadership to anomalies, over‑/under‑spend trends, pending invoices, or upcoming major financial events.

• Develop and maintain standardized SOPs for all finance workflows, invoice processing, document retention, and interagency submissions.
• Ensure financial processes align with federal APD/OAPD requirements, DHB financial rules, DIT internal guidance, and contract terms.
• Serve as the primary compliance point‑person for CMS reporting, audits, and financial reviews.
• Serve as the central financial liaison to DHB Finance, DHHS operations, DIT AP, legal, procurement, program leads, contractors, and partner agencies.
• Resolve discrepancies, coding corrections, cost allocations, and interagency approval delays.
• Monitor multi‑agency workflow dependencies to ensure timely throughput and program alignment.

• Support financial components of MOUs, amendments, APD/OAPD budgets, contract terms, and grant‑related funding structures.
• Collaborate with program leads to ensure spending aligns with contract obligations and legislative intent.
• Provide financial insights to support program execution, partner coordination, and strategic decision‑making.

• Identify risks related to invoice timing, documentation gaps, inconsistent reporting, unclear financial ownership, or cross‑system misalignment.
• Reduce errors, bottlenecks, and compliance vulnerabilities caused by distributed, non‑specialized financial workflows.
• Ensure stable, predictable financial operations that strengthen partner trust and agency performance.

• Experience with public sector budgeting, grant management, or APD/OAPD requirements.
• Strong analytical skills with experience managing complex financial workflows.
• Proficiency with structured documentation systems (SharePoint, Smartsheet, Net Plus, or similar).
• Ability to coordinate across diverse stakeholder groups including finance, procurement, legal, contractors, and program teams.
• Exceptional attention to detail, organization, and documentation accuracy.
• Strong communication skills and ability to produce clear, actionable financial reporting.