Administrative Coordinator

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

The Duke University Department of Obstetrics and Gynecology is seeking an Administrative Coordinator managing the overall operations of the Maternal Fetal Medicine division in Durham, N.C.

Project management, exceptional organizational skills, technological skills and prior supervisory experience is preferred as supervision is a requirement of the role.

Work requires a general business background generally equivalent to a bachelor's degree in a business-related field.

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business-related field may be substituted for 2 years’ experience.

OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Provide oversight of overall administrative duties in support of a large Division within the School of Medicine. Apply advanced knowledge and skills to routinely organize all Division programs and execute complex administrative problems independently and collaborate effectively with others. Work generally requires knowledge of basic mathematical, research, computer programs and communication principles normally acquired through two years of post-secondary education.

Work generally requires four years of progressive clerical or project management experience to acquire strong skills in administrative, project management and/or basic research responsibilities as well as accepted office management, communications, and research practices. The ideal candidate has preferred skills in outlook, excel, PowerPoint and adobe acrobat.

• Responsible for coordination of all research and education efforts for the Division of Maternal Fetal Medicine’s 17 faculty members, 6 post-graduate fellows, and 6 advanced practice providers, including Division chief.
• Assist Division Chief and division members with-special projects and requests such as planning and coordinating divisional events, coordinate and execute various division meetings, creation of action plans and follow-up of task completion for Divisional and external partners. Prepare reports and analyses to include financial reports, setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Administer programs related to academic, education and research mission, and committees for multiple division leaders including Vice Chair for equity diversity and inclusion, and ambulatory.
• Serve as liaison with DUHS, SOM, and DHIP interactions with the Division to ensure compliance with service agreements, policy implementation,…