Executive Coordinator

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School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Position Summary

This position will assist the Director of the Duke Global Health Institute in the direction of his operational agenda for DGHI as well as his scientific interests and responsibilities that fall outside of the scope of his position with DGHI. They will draft and develop internal and external communications and manage the priorities of the Director in the areas of communications, philanthropy, research, and vision.

Coordinate and participate in meetings with faculty members to determine objectives of the program and/or center and to support the DGHI Administrative and Development teams to identify internal and external resources available to meet those objectives. They will provide context, background information, and draft briefs to the Director/Constituents on issues.

Develop and maintain excellent working relationships with staff, faculty, Institute, and University leadership (including the President, Provost, Dean of the School of Medicine, and the Vice Provost for Interdisciplinary Programs), on behalf of the Director. They will understand, triage, and understand the priorities of the Director when navigating these relationships and can speak on his behalf.

When appropriate, serve as the Director’s liaison with outside educational and professional organizations and agencies to explore implementation of specialized programs at Duke and to encourage participation in specified programs. Able to travel with the Director to outside events, and/or speak on the Director’s behalf.

Able to coordinate arrangements for special programs/speaker series that fall outside of the scope of DGHI business but are scientifically or professionally important for the Director.

Assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and the sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.

In the name of and alongside the Director, interpret and create program protocol, procedures, and operating policies of the Director’s specific research interests/expertise, and assist with developing course content for academic courses the Director offers.

Prepare relevant documents to assist the director, including scientific publications, biosketches, research proposal documents, slide decks (as assigned by the Director for specific audiences).

Prepare operational reports and analyses reflecting progress, adverse trends, and appropriate recommendations or conclusions.

In coordination with the DGHI Administrative Director, DGHI…