Grants and Contracts Administrator - Clinical Research Administration Finance Pre-Award - Hybrid

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Work with a team to manage grants, contracts, and financial activities that support clinical research studies. This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts. Pre‑award activities include support for clinical research, including trials, for PI initiated and Sponsor initiated studies, for multiple clinical research programs.

Post‑award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements. You will effectively manage assigned projects and financial project portfolios using independent judgment and discretion to make decisions that impact the compliance and successful completion of the clinical research studies.

You will build and maintain close collaborative working relationships with the Principal Investigators (PIs), key study personnel and colleagues throughout Duke to effectively manage the financial activities of research studies.

• Ensure all applications and contracts meet sponsor/agency and university guidelines adhering to the necessary internal and external deadlines.
• Post‑award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, and preparing adjustments and corrections in assigned project budgets for further review and approval to meet project goals and federal requirements.
• Manage assigned projects and financial project portfolios using independent judgment and discretion.
• Build and maintain close collaborative working relationships with Principal Investigators and key study personnel.
• Oversee an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

• Develop budgets and budget justification with PI/Research Team, ensuring accuracy and compliance with study protocol.
• Arrange and participate in budget discussions.
• Prepare and submit grants and contracts through pre‑award process, following through to submission to Sponsor.
• Submit contracts through the SPS system for approval and ensure receipt of sponsor signatures on final agreement.
• Advise faculty/PI on administrative requirements in proposal submissions.
• Assist faculty/PI and study team with internal cost assessment including the use of Clinical Research Management System.
• Obtain management approval on external and internal budgets before sending to sponsor for review.
• Prepare, coordinate, and review proposal elements such as biosketches, justifications, and facilities & resources for consistency, accuracy, and completeness.
• Monitor compliance with agency and University regulations regarding submission; verify all financial information, including overhead rate application.
• Negotiate budget and payment terms with approval from PI,…