Administrative Specialist

Position: Administrative Specialist I
Salary : $57,345.60 - $70,532.80 Annually
Location : Duvall City Hall, WA
Job Type: Full-Time
Job Number:
Department: Administration
Division: City Clerk's Office
Opening Date: 05/11/2026
Closing Date: Continuous
Able to Offer Sponsorship to Work?: No

Any attachments to your application must be in PDF format.
Description
Join Our Team in the City of Duvall!
Nestled in the picturesque Snoqualmie Valley, Duvall is known for its small-town charm, vibrant community spirit, and stunning natural surroundings. As the City continues to grow and focus on sustainable development, it remains committed to preserving its rural character while supporting a thriving, engaged community.
Due to an internal promotion, we are excited to open the opportunity for an organized, detail-oriented Administrative Assistant I to join our team. In this role within the City Clerk's office, you'll support City operations, assist residents, and help ensure daily activities run smoothly. From greeting visitors to coordinating with staff and managing essential records, your work will make a meaningful difference in our community.
If you enjoy collaboration, take pride in excellent customer service, and want to contribute to a City that values community, quality of life, and internal staff health and well-being, we encourage you to apply.
Under general supervision, the Administrative Specialist I performs a variety of administrative, clerical, and technical support duties. As the primary public contact for the City of Duvall, the position requires professionalism, discretion, and a commitment to providing prompt, courteous, and effective service. Preferred candidates are those who are naturally able create a friendly, welcoming, and positive experience for everyone who visits City Hall.

Essential Duties and Responsibilities
Reports to:
City Clerk

Distinguishing Characteristics

The Administrative Associate class ranges from entry-level to mid-level in the administrative series. Incumbents may initially work under close supervision to learn the processes of the specific department they are assigned to or have increasing responsibilities and duties associated with it.

Essential Functions

• May serve as the first point of contact for the respective departments. Provide in-person customer service to the City's customers and clients.
• Perform general office duties, including, but not limited to, answering phones, copying, filing, mailing, printing, and scheduling meetings and appointments.
• Compose and/or edit letters, memos, reports, and other documents and correspondence as required.
• Provide backup to other staff members as needed.
• Provide direct administrative support to the department manager or director.
• Provide human resources administrative support to City Administrator.
  • Serves as cashier, including receipting utility payments, etc., and posting payments to appropriate accounts.
  • Take ownership of the management of the City's mobile devices using the City's Mobile Device Management system.
  • When needed, assist the City Clerk and Deputy City Clerk with records requests and clerking of City Council, board, and commission meetings.
• May be responsible for records management for the department, including archiving, coordinating, and executing the destruction of records after the retention period is met.
• Provide administrative support to the Mayor, Council members, and the City Administrator as needed, including assistance with reimbursement requests and other needs as required.
• Maintain information on the City website and social media pages as required.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to develop, interpret, and implement regulations, policies, procedures, written instructions, general correspondence, and other department-specific documents.
• Knowledge of administrative policies and procedures of the City.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Skill in organizational and time management, including prioritizing duties to accomplish a high volume of work while adapting to constantly changing priorities.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
• Knowledge of current office practices and procedures, and knowledge of the operation of standard office equipment and software.
• Knowledge of computer software, including word processing, spreadsheet, and database applications, is required for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely, and effectively in written and verbal English; bilingual skills are a plus.
• Basic knowledge of Human Resources and Leave administration are a plus.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and…