Administrative Assistant - DPW - Part-Time

Position Title

Administrative Assistant - DPW – Part-Time

Department of Public Works

DPW Director

Non-exempt, Part-time, Non-benefit eligible

Personnel Policies, Grade 2

Typically Mon-Fri, schedule to be determined, 19 hours per week

Hiring Pay Range $, full pay range $23.79 - $32.11 per hour, dependent upon qualifications. (Pay Range starting July 1, 2026 is $24.27 - $32.75)

The Administrative Assistant provides administrative support to the DPW department by assuming primary responsibility for certain basic functions of a local DPW office. The purpose of this position is to perform responsible and varied clerical, administrative, bookkeeping, and record‑keeping work of a difficult nature. Work involves typing letters, reports, and a variety of documents and forms, maintaining records systems, assisting the public, and carrying out various related information processes.

The Administrative Assistant is responsible for maintaining and improving the efficiency and effectiveness of all areas under his/her direction and control.

Works under the general supervision of the DPW Director.

Employee has regular access to confidential information of the department. Confidentiality must be maintained with regard to this information in accordance with Departmental Policy and the Public Records Act.

Duties include responsibility for technical processes, service delivery, and contribution to the municipal finances and record‑keeping for the Town. Consequences or errors, missed deadlines or poor judgment could severely jeopardize department operations or have extensive financial and legal repercussions, excessive costs, delays of service delivery and adverse public relations.

Guidelines may be in the form of administrative or organizational policies, general principles, legislation, or directives that pertain to a specific department or functional area. Extensive judgment is required to develop new or adapt existing methods and approaches for accomplishing objectives, or to deal with new or unusual requirements within the limits of the guidelines or policies.

The work consists of employing many different concepts, theories, principles, techniques, and practices relating to an administrative field. Assignments typically concern such matters as assessing services and recommending improvements.

Employee interacts constantly with co‑workers and the public. The employee deals with the public and other individuals regarding information pertaining to them in the Town’s records. Excellent communication and customer service skills are required involving courtesy, tact, and diplomacy in resolving complaints or concerns of the public and in working with co‑workers, State, and County agencies.

• Establishes new DPW accounts.
• Posts department expenditures and transactions.
• Prepares statistical reports for DPW Director as assigned.
• Receives check payments and transmits to tax collector.
• Operates all office machines and computers.
• Prepares accounts payable bills for submittal to accounting office.
• Records all accounts payable transactions in appropriate ledgers for easy access by supervisors.
• Verifies all accounts payable transactions.
• Performs general typing and clerical tasks.
• Performs office work as required.
• Uses considerable knowledge of the principles and practices of bookkeeping and computer applications.
• Performs a multitude of various functions at one time.
• Applies considerable knowledge of office practice and procedure and principles of office management.
• Keeps complex records and prepares periodic reports from same.
• Uses ability to maintain harmonious working relationships with other employees and the general public.
• Exercises independent judgment and makes required decisions.
• Opens and processes mail; distributes reports, memos, and necessary information to appropriate persons.
• Orders supplies and equipment for the department as needed.
• Provides required regular attendance and punctuality at the workplace.
• As required attends special meetings and works on special…