Clerical Assistant to Town Committees and Boards

JOB TITLE:

Clerical Assistant to Town Committees and Boards

POSITIONGRADE/LEVEL:
Personnel Policies, Compensation ScheduleA

FLSA STATUS:
Non-exempt,part-time, non-benefit eligible

RATE RANGE:
Hiring Range $20.00- $24.00 per hour.

DEPARTMENT/

LOCATION:

Town Manager and Select board/Town Hall Mural Room

WORK SCHEDULE:

As needed 3-5 hoursper week, primarily Monday evenings, typically beginning at 6:15PM or 7:00 PM. Additional hours on other weekday evenings maybe available.

The employee is responsible for providing administrative assistance to publicboards and committees as needed in accordance with open meeting law. Attend sand records public meetings, webinars and hearings on-site while assisting in-person/remote participants and running the video telephony online collaboration platform, takes and produces meeting minutes. Ensures publicmeetings, webinars, hearings, minutes, votes and follow-up items are correct and recorded by the video telephony platform and related system(s), (e.g. Zoom Webinar, MS Teams, etc.).

Performs all similar or related duties as required.

Employee works under the general direction of the Town Manager and Executive Assistant to the Town Manager. Employee plans and carries out the regular work in accordance with standard practices and previous training, with responsibility for determining the sequence and timing of action with independence in planning and organizing the work activities, including both determining and following established protocol. The employee is expected to solve through experiencedjudgment most problems of detail or unusual situations by adapting methods orinterpreting instructions to resolve the particular problem.

Instructions fornew assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changesin procedures are discussed with supervisor, but ordinarily the employee plansthe work, lays it out and carries it through to completion independently. Workis generally reviewed for technical adequacy, appropriateness of actions ordecisions, and conformance with policy or other requirements; the methods usedin arriving at the end result are not usually reviewed in detail.

None

Confidentiality must be maintainedwith regard to this information in accordance with Departmental policy,federal, state and local laws and Public Records Act.

Consequences of errors, missed deadlines or poor judgment could severelyjeopardize department operations, or result in a delay of service, confusion,monetary loss, or have extensive financial and/or legal repercussions andadverse public relations for the Town of Duxbury.

Numerousstandardized practices, procedures, or general instructions govern the work and,in some cases, may require additional interpretation. Judgment is needed to locate, select, andapply the most pertinent practice, procedure, regulation or guideline.

Guidelines may be in the form of administrative or organizational policies,general principles, legislation or directives that pertain to specificdepartment or functional areas. Extensive judgment is required to develop newor adapt existing methods and approaches for accomplishing objectives or todeal with new or unusual requirements within the limits of the guideline or policies. The employee is recognized as the department or functional area’sauthority in interpreting the guidelines, in determining how they should beapplied, and in making recommendations for operating policies, standards orcriteria.

Workconsists of employing many different concepts, theories, principles, techniques and practices. Assignments typicallyconcern such matters…