Office Manager; Part-Time

Reports to:

Associate Pastor (or Lead Pastor in their absence)

Hours:

14 hours/week (spread over 3–4 weekdays)
Pay: $20–$25/hour, depending on experience

The Office Manager plays a key role in supporting church staff, ministries, and the congregation by ensuring smooth day-to-day operations, effective communication, and organized systems in conjunction with other office staff. This position requires strong administrative skills, attention to detail, and a heart for ministry.

• Maintain office supplies, equipment, and contracts
• Answer phones, manage voicemail, and greet visitors
• Maintain phone system with Tech Team and staff directory
• Record and distribute minutes for staff and congregational meetings
• Prepare staff meeting agendas and materials
• Document and update policies and procedures
• Process and track accounts receivable (e.g., facility rentals)
• Evaluate office software needs and research options as needed.

• Support Church ministries and Governance board as needed
• Manage Planning Center calendar and event requests
• Provide security instructions for event leaders/volunteers
• Assist with purchasing and logistics
• Support Student Ministries (communications, scheduling, permission forms)

• Track and follow up on baptisms, baby dedications, and membership
• Run background checks for staff and volunteers

• Coordinate room reservations and cleaning/set up schedules
• Assist with maintenance coordination and contractor communication
• Maintain building temperature schedules
• Support building security processes (keys, training, access)
• Track janitorial supplies and equipment records

Qualified candidates should demonstrate:

• A clear and growing personal faith in Jesus Christ
• Agreement with Chapel Hill Church’s Statement of Faith, Mission, Vision, and Values
• Strong organizational, administrative, and problem-solving skills
• Excellent written and verbal communication abilities
• Ability to work independently and maintain confidentiality

Proficiency in tools such as: