Mail Shipping Material Handling Coordinator

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is seeking a Mail, Shipping & Material Coordinator to join our team. This position involves working with a diverse group of internal and external stakeholders at a client site in Eagan, MN. This will be a hybrid role providing a wide variety of shipping support services to the local team, as well as administrative project work supporting the account.

The successful candidate will be detail oriented with strong organizational skills and a team player attitude.

• Prepare courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner
• Provide backup support processing international shipments
• Process and validate documentation for handoff to the designated freight suppliers for outgoing packages
• Enter Bill of Ladings
• Record all incoming and outgoing packages (internal and external)
• Troubleshoot and fix any issues with equipment and software
• Use data analytics to create reports on incoming and outbound shipping data
• Support delivery and / or coordination of onsite pick-up of packages for employees
• Report on defective materials or questionable conditions to the department supervisor
• Maintain the work area in a clean and orderly condition and follow prescribed safety regulations
• Provide operational excellence through administrative support
• Sort and distribute USPS & PO Box mail

• Process requests in the client’s waste stream profile system
• Transport 5-gallon and 55-gallon containers of hazardous and non-hazardous lab waste to centralized building locations (usually a designated 90-day hazardous waste room)
• Inspect drums for proper labeling as described in the waste stream profile system
• Close containers according to checklist (bung tightness, bolt location relative to label, etc.)
• Palletize and prepare for shipping according to checklist, situated on pallet, banded, manifest number added
• Follow checklists with attention to details
• Plan order of work to ensure efficient completion within required timelines
• Follow all Health and Safety rules including personal protective equipment and material handling instructions
• Communication to lab occupants and requesters for non-compliant waste shipments
• Maintain inventory of supplies, labels, liners, zip ties, etc.

• Conduct regular site inspections to identify issues and create tickets proactively
• Maintain accurate records and documentation within the CMMS platform and actively monitor and take action steps on work orders
• Identify and implement operational improvements and short/long-term projects within budget
• Ensure compliance with building, health, safety, and fire codes
• Collaborate with internal departments and vendors to deliver committed services
• Other duties that may include but are not limited to: reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety and security support

• High school diploma or equivalent
• Training provided depending on specific role
• Computer skills and…