Legal Support Specialist

Job Description Summary

Hunt Electric is seeking a Legal Support Specialist to join our Legal Team. This role involves providing comprehensive administrative and operational support to the Legal Department, specifically assisting the General Counsel. The position requires a blend of administrative skills and legal operations expertise to enhance the efficiency and effectiveness of our legal processes.

• Administrative Support:
  • Schedule and maintain the General Counsel’s calendar, including travel coordination.
  • Schedule and track continuous legal education requirements and status for attorney licensing.
  • Coordinate internal and external meetings, including scheduling, meal orders, meeting minutes, and follow-up.
  • Complete expense reports and/or credit card reconciliation.
  • Review legal support services invoices and categorize same for General Ledger input with Finance Department.
  • Collect and communicate monthly financial reports and metrics regarding legal support services spending against budget.
  • Organize, maintain, and retrieve legal and corporate record files and reports.
  • Answer, filter and direct phone calls and visitors as necessary.
  • Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
• Legal Operations:
  • Track and provide feedback and recommendations on standard operating procedures and organizational continuous improvement efforts, including use of AI tools and evaluation of other technologies to accomplish the same.
  • Assist with processes for contract document management and legal hold systems.
  • Troubleshoot issues with legal systems and coordinate with IT and vendors for resolution.
  • Support improvement of Legal Department systems and processes by developing and maintaining internal resources.
  • Partner with other departments within Hunt Electric to develop an efficient, comprehensive legal support system that identifies and mitigates risk and supports operations.
  • Support the administration and integration of new companies as they are integrated into Hunt Electric.
• Other duties as assigned.

• High school diploma or equivalent required.
• Associate or bachelor’s degree in Business Administration or related field preferred.
• Minimum of five years of work experience in a law firm, in-house legal department, or comparable experience.
• Proficient in Microsoft Office Suite, with intermediate skills in Excel.
• Strong organizational, multi-tasking, and customer service skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to manage multiple projects.
• Ability to meet deadlines and adapt to changes in priorities.

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, filing cabinets, photocopiers and fax machines.
• This position is generally sedentary.
• Employees are frequently required to sit, and occasionally required to kneel, reach, stoop, crouch or crawl.
• This position requires the ability to lift files, open file cabinets, and bend or stand as necessary.
• This position may occasionally lift up to 10 pounds.
• Operates in a demanding, fast-paced, people-oriented construction environment with frequent changes and interruptions, and multiple project assignments.

• We’re proud of our people-first culture, where every decision starts with,  How will this impact our people? .
• We put safety first, believe we’re better together, and bring the energy of a growing company with the foundation of a business that’s been trusted for decades.
• 100% Paid Premiums:
  Medical, dental, and vision insurance premiums are 100% employer-paid for you and your family. Plus, a cash benefit if you opt out.
• Three Pillars of Retirement:
  We are proud to offer three modes of retirement to ensure you are well-positioned for the future: a 401(k) match, profit sharing, and an ESOP that makes you an employee-owner.
• Annual Discretionary Bonus:
  Employees enjoy an annual discretionary bonus based on company performance and individual…